Accounts Payable Lead
About The Position
The Accounts Payable (AP) Lead is responsible for managing the full-cycle accounts payable process, ensuring accurate and timely processing of invoices, payments, and reconciliations, while also serving as a key resource and leader within the accounts payable function at SHINE SPECT. The ideal candidate will have strong communication skills, a solid understanding of accounting principles, and the ability to thrive in a fast-paced environment. This position is based in Massachusetts and requires presence on-site three days per week. The base salary range for this position is $75,000-$95,000 per year plus a comprehensive compensation package. Our salary ranges are determined by role, level, and location.
Requirements
- 3+ years of Accounts Payable experience
- 1+ years of experience leading or directing the work of others (e.g., as a team lead, project lead, or similar role); formal supervisory or people-management experience is not required
- Experience managing high-volume invoice processing environments
- Strong understanding of AP controls, payment processes, and vendor management
- Advanced Microsoft Excel skills
- Exceptional organizational, communication, and problem-solving skills
- Experience with ERP systems (SAP preferred).
- Ability to work independently and collaboratively across teams.
Responsibilities
- Lead all aspects of the Accounts Payable function
- Oversee invoice intake, coding, approvals, vendor setup, payment processing, and vendor communications
- Ensure invoices are processed accurately and paid in accordance with agreed-upon payment terms
- Monitor AP aging and proactively address overdue invoices, payment disputes, and vendor escalations
- Review payment batches input including ACH, wire, and check payments
- Serve as the primary liaison for vendors and external partners
- Partner closely with Supply Chain, Procurement, Operations, and department Leaders to improve purchasing workflows and vendor management practices
- Partner with Supply chain to maintain vendor master files and oversee vendor onboarding, including W-9 collection and compliance documentation
- Oversee the reconcile vendor statements and investigate discrepancies
- Direct recurring payment schedules and contractual payment obligations
- Ensure timely resolution of discrepancies between invoices, receipts, purchase orders, and vendor statements
- Support month-end and year-end close processes through accurate accruals and AP reporting
- Partner with the Accounting team to ensure completeness and accuracy of liabilities
- Direct and coordinate the day-to-day work of remote, part-time AP support contractors, including task assignment and priority-setting (role does not carry supervisory or people-management authority over these contractors)
- Oversee AP inbox management and workflow assignment
- Conduct workload planning and resource allocation to support business demands
- Collaborate with Accounting and Finance leadership to provide visibility into upcoming cash requirements
- Support weekly and monthly payment planning activities
- Develop strong vendor relationships and serve as the primary escalation point for payment inquiries
- Ensure critical vendors are monitored and payment priorities are communicated appropriately
- Ensure compliance with Company policies, approval matrices, and authorized signatory requirements
- Maintain complete audit trails and support documentation
- Support internal and external audit requests related to Accounts Payable activities
- Track invoice volume, payment cycle times, aging trends, vendor disputes, and team productivity
- Provide regular reporting and recommendations to Accounting leadership
- Support month-end accrual processes by ensuring completeness of liabilities and invoice activity
Benefits
- Comprehensive compensation package
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
