Accounts Payable Lead, Finance & Accounting

Jewish Family Service of San Diego • San Diego, CA

7d • Onsite

About The Position

The Accounts Payable Lead is responsible for overseeing the day-to-day accounts payable operations, ensuring accurate and timely processing of invoices, payments, and corporate credit card transactions. This role provides leadership and guidance to the Accounts Payable team, maintains strong internal controls, ensures compliance with company policies and accounting standards. The Accounts Payable Lead collaborates closely with vendors, procurement team, and Account Payable Manager, to resolve payment issues, enhance operational efficiency, and accuracy.

Requirements

• Excellent interpersonal skills, including good communication skills, listening skills and professional attitude.
• Ability to train and develop staff.
• Possess solid analytical, problem-solving and strong critical thinking skills and ability to effectively prioritize tasks in a fast-paced environment
• Thorough knowledge and understanding of accounting concepts, theories, practices and analysis techniques.
• Be proficient and skilled in various PC software applications, accounting packages, and Microsoft Outlook and proficient in Excel (VLOOKUPs, Pivot Tables).
• Valid driver’s license, access to an automobile, insurance, and willingness to drive off-site as required.

Nice To Haves

• Experience in non-profit is highly preferred.
• Familiarity using Financial Edge, or similar accounting software.
• Ability to extract data from reports.
• Desire to work both independently and as part of a team.
• Strong knowledge of guiding and supporting fellow team members.

Responsibilities

• Distribute daily workloads, monitor processing Invoices, and ensure accurate coding and payment.
• Oversee corporate card workflows, employee card issuance, compliance, and general ledger reconciliation.
• Support month-end and year-end close activities, including account reconciliations, expense reclass, prepaids and accruals.
• Investigate and resolve three-way matching discrepancies, complex PO issues, and vendor disputes escalated by the AP staff.
• Guide and support AP Clerks with system navigation and corporate policy training.
• Prepare weekly aging reports, reconcile vendor statements, and pull necessary documentation for internal and external audits.
• Coordinate payment runs, including ACH, wire transfers, and check processing.
• Record EFT and bank draft payment transactions in accounting system and maintain accurate payment records.
• Administer check void processing and related financial system updates.
• Monitor stale-dated checks and unclaimed property procedures.
• Provide cross-functional support for cash flow management.
• Serve as a key backup for certain Accounts Payable Manager tasks to ensure business continuity and segregation of duties.
• Coordinate annual 1099 tax reporting to ensure regulatory compliance and timely filing.
• Review claim’s back-up documentation before routing to Grant Accountants for submission.

Benefits

• Comprehensive, low-cost healthcare coverage for employees
• Generous employer 401(k) contributions
• Employer-covered life insurance
• Paid vacation time and sick leave
• 15 paid holidays, including Federal and Jewish holidays (as long as the holiday lands on a normal scheduled work day), and floating holidays
• 2 Wellness Days to be taken any time during the year to support employees’ mental wellness

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed