Accounts Payable Lead

Minnesota Judicial Branch•Saint Paul, MN

6d•$56,940 - $85,378•Hybrid

About The Position

We are pleased to announce that the Finance division within the State Court Administrator’s Office is looking for an experienced Accounts Payable Lead. This position is responsible for Executing and understanding advanced and complex financial transactions with a high degree of specialized knowledge in accounting policies and procedures.

Requirements

Associate's degree from an accredited college or university in accounting, finance or a related field
Experience in bookkeeping, collections, or accounting
Ability to communicate effectively both written and orally.
Capacity to think critically and problem solve.
Knowledge of governmental accounting systems to understand the relationships between various levels of budgetary controls and accounts.
Ability to establish and maintain effective working relationships with judicial partners, managers and other staff.
Ability to gather and compile data and share information.
Ability to use office machines and equipment.

Nice To Haves

Experience with Statewide systems such as SWIFT.
Experience with internal accounting systems such as the MJB eFinance System.
Considerable knowledge of computerized accounting, budgeting, and related programs.

Responsibilities

Processes and administers accounts payable transactions through the MJB eFinance System by reviewing and matching invoices and supporting documentation to purchase orders (POs). Verifies, codes, posts, documents, and prepares invoices and GAL Volunteer expense reimbursements for payment. Ensures documentation is accurate, complete, and compliant with applicable contracts, policies, procedures, and fiscal requirements. Enters and maintains financial data; researches and resolves discrepancies, unusual transactions, and questionable funding or account allocations in consultation with procurement, budget, and management staff. Communicates with vendors and employees to obtain and exchange information, reconcile accounts, monitor expenditures, and maintain accurate financial records.
Reviews and processes financial documentation including statements, invoices, receiving reports, and other supporting documentation in accordance with established three-way match procedures. Obtains required approvals, accurately enters invoices into the Statewide Integrated Financial Tools (SWIFT) system, and ensures payment requests are processed accurately, efficiently, and within established timelines.
Performs account reconciliations and financial reviews by examining unpaid voucher records on a monthly basis and researching interagency invoice inquiries and discrepancies. Verifies payments and prepares accurate and timely financial reports and transaction data. Receives and reviews invoices submitted by mail and prepares supporting documentation and materials for electronic upload into the MJB eFinance System.
Provides professional-level accounting expertise and technical fiscal guidance to statewide Accounts Payable teams and stakeholders. Leads the Quarterly Statewide Accounts Payable meeting and serves as a resource for interpreting and applying fiscal policies, procedures, and requirements. Researches and resolves questions, discrepancies, and complex payment issues involving internal stakeholders at both the local and statewide levels, as well as external vendors and partners. Ensures exceptional accuracy, compliance, customer service, and timeliness in the resolution of fiscal matters. Manages and processes complex and specialized payments, including MN.IT invoices, DHS Background Studies, Minnesota Lawyer annual subscriptions, Central Mail invoices, and telephone and copying charges.
Assists with the development, review, revision, and implementation of financial policies and procedures by evaluating current processes, identifying opportunities for improvement, and making recommendations that promote fiscal accountability, operational efficiency, compliance, and consistency.