Accounts Payable Lead
About The Position
Amerit Fleet Solutions, one of the leading fleet maintenance companies in the US, is looking to hire a skilled Accounts Payable Lead. This role involves initiating and maintaining strong vendor relationships, processing vendor invoices and credit memos, assigning proper general ledger account coding, and ensuring timely payments to take advantage of early payment discounts. The position also includes cash management, preparing wire transfers and ACHs, and ensuring the accuracy of annual Form 1099 Reporting. The Accounts Payable Lead will work under minimum supervision, manage vendor information, and ensure compliance with regulatory requirements and company policies. Additionally, this role requires verifying vendor accounts, reconciling monthly statements, and maintaining confidentiality of sensitive information. The position also involves participating in educational opportunities, performing filing duties, driving process improvement, and communicating with clients, managers, and technicians via phone, text, and email.
Requirements
- 5+ years’ experience in accounts payable with general ledger accounting experience.
- Solid understanding of basic bookkeeping and accounts payable principles.
- Hands-on experience with spreadsheets and proprietary software.
- Proficiency in English and in MS Office.
- Customer service orientation and negotiation skills.
- High degree of accuracy and attention to detail and desire for continuous improvement and learning.
- A positive and professional attitude
- Excellent written and verbal communication skills (documentation, communication with peers, supervisors, etc.)
- Ability to follow instructions and complete required training
- Strong computer skills/phone/customer service/leadership and interpersonal skills
- Must be multi-tasked oriented
- Time management and planning skills
Nice To Haves
- Experience in customer support is a plus
Responsibilities
- Initiates, cultivates, and maintains strong relationships with vendors
- Processes vendor invoices, vendor credit memos.
- Assigns proper general ledger account coding.
- Review submitted invoices and confirmed supporting documentation, correct G/L coding, and appropriate approval prior to entering invoice into accounts payable system for payment.
- Conduct independent research, follow-up, and resolution of PO/variance/matching/receiving issues.
- Assists in year-end audits and ad hoc projects as required.
- Assures that invoices are paid timely to receive all appropriate early payment discounts.
- Cash management preparing wire transfers, ACHs, etc.
- Assures accuracy of annual Form 1099 Reporting.
- Works under minimum supervision.
- Request W-9 forms from prospective vendors.
- Maintain up to date information for vendors
- Input new vendors in compliance with regulatory requirements
- Comply with all applicable laws/regulations, as well as company policies/procedures.
- Verify vendor accounts by reconciling monthly statements and related transactions.
- Protect organization's value by keeping information confidential.
- Participate in educational opportunities to update job understanding
- Perform filing and other duties as assigned
- Ensures compliance, drives process improvement, manages vendor relationships
- Communicate with clients, managers, and techs via phone, text, and email.
- Communicate work orders and observe workflow progress on shop to ensure work is completed to specified requirements in a timely manner.
Benefits
- Full benefits within 30 days
- Medical, dental, vision, prescription drug coverage, life insurance, disability insurance
- 401(k) match program
- Paid vacation, holidays, and sick time
- Boot and prescription safety glasses reimbursement
- Career and learning development with an extensive training program through our Amerit University
- Employee referral program, up to $1,000 bonus
- ASE certification program with fee reimbursement and bonus
- Employee recognition platform that includes opportunities to redeem points for merchandise
- Employee Assistance Program (EAP)
- 24/7 nurse triage line
- Employee discounts on cell phone service and entertainment tickets
- Employee resource groups (ERGs) that foster inclusion
- Wellness and fitness programs through our providers
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
