9500 - AP Inventory Clerk

Petra Industries•Edmond, OK

20h

About The Position

The Accounts Payable Inventory Clerk compiles and maintains accounts payable records related to inventory. The position matches invoices to received products, checks billing accuracy, investigates discrepancies, enters inventory invoices and clears inventory from open receiver reports, and processes vendor returns, credit memos, and debit memos. It also tracks direct-drop shipments, enters freight invoices, reconciles vendor accounts and receiver reports, and communicates with vendors. The clerk must follow company policies, maintain acceptable attendance, and interact professionally and courteously with coworkers, clients, and vendors. Other duties may be assigned as needed. As backup, the clerk may enter invoices for general accounts payable expenses after obtaining approval and verifying documentation, run weekly aging reports, support check runs, release wire transfers, and process voided checks for bank upload.

Requirements

High school diploma or GED.
At least 1 year of computer accounting experience.
Minimum typing speed of 45 WPM.
Advanced data-entry and ten-key skills.
Good verbal communication skills, in person and over the phone.
Follow-up and follow-through capabilities.
Superior attention to detail.
Strong organizational skills.
Ability to work in a team environment and function successfully in a fast-paced environment.
Flexible work hours and lunch hours as job loads dictate.

Nice To Haves

Some vocational or college education.
At least 1 year of inventory Accounts Payable experience.

Responsibilities

Match invoices to received products on packing lists, verify billing accuracy for items such as price and freight, research discrepancies, and obtain appropriate approval before taking action.
Set up inventory vouchers by entering invoices into the AP subledger and clearing inventory from the open receiver report.
Process vendor return authorizations and credit memos for return-to-vendor paperwork from the returns department.
Process credit and debit memos for Accounts Receivable, Customer Service, and Merchandising, as well as special events.
Review and reconcile the open receiver report weekly for assigned vendors; identify missing invoices and request them from vendors when necessary.
Reconcile inventory vendor AP accounts weekly according to the reconciliation schedule, investigate discrepancies, and obtain approval for re-pays or abnormal debit memos before entry.
Track and receive direct-drop shipments, including invoicing customers.
Enter freight invoices according to the freight invoice SOP.
Regularly wash out ACH, wire, and auto-draft vendor accounts.
Serve as a vendor liaison by accepting calls and responding to or initiating email requests.
Follow company policies and procedures, maintain acceptable attendance, and conduct interactions professionally, courteously, respectfully, and in a friendly manner.
As backup, enter general accounts payable invoices after obtaining approval and verifying required documentation.
As backup, run weekly aging reports to process payments, learn the check-run process, handle wire transfer releases, and process voided checks for bank upload.
Perform other duties as assigned and cross-train in other positions as required by workloads.