Accounts Payable Intake Specialist

IFAS LLC•Charleston, SC

1d•Onsite

About The Position

Join the Bureau of the Comptroller and Global Financial Services (CGFS), Department of State (DoS), in Charleston, SC for a temporary assignment supporting the Office of Payables and Receivables. This office provides Accounts Payable services to domestic and selected overseas vendors. As an Accounts Payable Intake Specialist, your primary responsibility will be to review invoice packages and create payment vouchers in the financial system, and distribute to the appropriate team, ensuring documentation accuracy and compliance prior to certification.

Requirements

High School Diploma or GED
Experience in providing support for automated financial systems
Experience performing business systems analysis
Experience performing the analysis of technical and financial tasks
Experience supporting users with installed systems or providing technical support to financial processes requiring an understanding of the functions and operations and the automated systems that support these operations.
Experience analyzing transaction errors and assisting functional users in correcting these errors.
MS Excel entry level knowledge and experience (i.e. sort, create and maintain simple formulas).
Ability to obtain and maintain an MRPT or Secret Clearance.
Able to work on-site 5 days per week.

Nice To Haves

An Associates or four-year degree from an accredited university or college is preferred.
Experience in supporting the development/implementation of large, complex financial management systems is preferred.
Experience with some of the systems and technologies supporting DoS accounting and financial services preferred.
Ability to analyze data and obtain the necessary information to correct problems.
Ability to work independently or as part of a team
Organizational and effective time-management skills
Strong attention to detail
Experience with Case Management System/Service Now or
Experience with workflow management systems that utilize a case or ticketing system to track and distribute work
Excellent and professional communication with internal and external customers, both written and verbally.
Provide detailed resolutions with proven great customer service.
Web-based Meeting Software

Responsibilities

Apply relevant regulations and procedures to review and process vouchers and invoices
Examine financial documents for accuracy, completeness, and compliance
Perform work consisting of the examination for accuracy, adequacy of documentation, compliance with regulations, and justification of vouchers, invoices, claims, and other requests for payment for goods and services provided to or by the Government, satisfaction of breach of contract or default in fulfilling contractual obligations, and other transactions, when such examination of the request for payment is not classifiable in another series.
Identify and resolve discrepancies by contacting the submitting unit
Provide professional support to stakeholders via email, phone, and Teams
Ensure compliance with Prompt Payment Act and financial policies
Enter and process transactions into DoS financial systems
Validate voucher details against authorizations, receipts, and acceptance records
Analyze payments related to IQCs, purchase orders, fixed-fee, and cost-reimbursable contracts
Perform quality control and maintain tracking and reconciliation for vendor payments
Complete administrative tasks such as coding, filing, and data verification
Learn, support, and demonstrate an understanding of ISO 9001 objectives.
Support and uphold ISO 9001 quality management principles
Perform other duties as assigned
Review and perform quality checks on vendor invoices to ensure Prompt Payment conformance and accuracy
Research Awards and Contracts to verify claim validity
Format and prepare package for Bureau approval and payment
Review approvals submitted by bureaus to ensure completion and accuracy for payment processing
Research and review receiving reports
Attach approval packages and/or receiving reports to payment system and update status for payment processing.