Accounts Payable - Fiscal Analyst 3

State of Washington•Olympia, WA

62d•Hybrid

About The Position

The Washington State Department of Agriculture has been serving the state for more than 100 years. Through service, regulation, and advocacy, we keep agriculture viable and vital in Washington State, while protecting consumers, public health, and the environment. We work extensively with farmers and ranchers, but our responsibilities - from ensuring food safety to environmental protection - touch the lives of millions of people locally, nationally, and abroad. The agency includes 780 employees approximately and grows close to 1,000 employees at the peak of seasonal work. To learn more and view additional openings, please visit our Employment Page. The Financial Services program provides centralized budget, accounting, payroll, and benefits to support the agency and program operations. Financial Services works to ensure budget and accounting operations are completed in compliance with state and federal guidelines as well as agency policies and procedures. As an Accounts Payable | Fiscal Analyst 3, this position supplies timely & accurate budgeting, purchasing, office management and accounting information to both internal and external customers. This position is responsible for analyzing and processing allocated expenditures including approving expenditure batches and acts as a subject matter expert in researching, implementing, and maintaining accounts payable system projects. The fiscal analyst 3 prepares and reports using Use Tax to Department of Revenue, 1099 MISC and GRANTS to recipients and the IRS, unclaimed property, and reconciling some General Ledger accounts. This position corrects expenditure data and acts as the agency's Purchase Card Administrator. WSDA is recruiting for a full-time permanent Accounts Payable | Fiscal Analyst 3 position within the Director's Office. This position is eligible for a flexible/hybrid schedule and will need to report to the WSDA Headquarter Office located in Olympia, Washington. This position is non-represented.

Requirements

Associates Degree which includes 18 quarter or 12 semester hours in accounting, auditing, or budgeting AND two (2) years of experience in payroll, accounting, bookkeeping, auditing or other professionally based fiscal fields.
Equivalent education and experience.

Nice To Haves

Bachelor's degree that includes 18 quarter or 12 semester hours in accounting, auditing, or budgeting.
Proficient in : AFRS (Agency Financial Reporting System) Enterprise Reporting System experience. Financial Toolbox
Expert level skills in Microsoft Excel
USB Access Online , and miscellaneous tax systems such as the Internal Revenue Service, DES Accountability for 1099's, DOT Fuel Tax etc.

Responsibilities

Account and Invoice Payments
Utilize excel to prepare allocations/approvals and process payment for; DES Motor Pool, WATech Computer Leases, SEC Archives, DES Computer Telecom Services & More
Analyze invoice date to include; developing and running queries, determine program coding, prepare & work with program approvers for review and approval.
Process recurring account payments and maintain excel system tracking tools for payments.
Enter, review, and maintains AFRS Master Index codes.
Coordinate with program administrators on structure of each master index.
Research Duplicate Payment and miscellaneous AP payments.
Review and audit account on contracts to ensure fiscal compliance when processing payments.
Warrants, Journal Vouchers (JV), Taxes, and 1099 MISC and 1099 Grants
Maintain database of issued warrants from Enterprise Reporting.
Write and send out letters to vendors as reminders if warrants are uncashed after 90 days, canceling and reissuing warrants as needed.
Analyze complex accounting data and knowledge of ongoing programs and GAAP for proper accounting of expenditures.
Coordinate fiscal procedures in special projects that improve fiscal procedures and services.
Assist with Enterprise Reporting, WEBI, and Account Ability 1099 reporting software.
Report complex financial data; drawing from multiple general ledger accounts.
Research, prepare, and complete monthly Use Tax Return online and files electronically with WS Department of Revenue.
Record warrants cancelled by Statute of Limitations and into the Unclaimed Property database.
Unclaimed Property & Reconciliation of general ledgers, petty cash
Research and reconciles general ledger accounts.
Report Unclaimed Property to Dept. of Revenue using online reporting system.
Monitor and calculate interest and principal due on OST lease purchase agreements.
Reconcile GL5199 - Belated Claims and create a report.
Process and coordinate year end closing; Petty Cash reconciliation, clearing year end transfers GL 5154, GL 5154 & GL 5158 Due to/Due from reconciliation, GL 5199 reconciliation, and state agency CAFR/Disclosure Forms.
Purchase Card Administrator
Create and maintain accounts online using purchase card and establishes spending limit, adjusting spending limits as needed.
Make updates to SharePoint, for applicable credit card accounts.
Troubleshoot declined purchase cards and assists with disputes.
Act as the agency liaison with US Bank customer service.
Create and maintain online hierarchies.
Train and assist with daily download of purchase card database.
Review and reconcile daily AFRS to VISA purchase card transactions.
Create and maintain phone number-account database for internal customers.
Works with Stakeholders to collaborate to review and revise purchasing card policy and procedures.
Recognize fraudulent charges on all purchase cards, reports to US Bank, and verifies removal.

Benefits

WSDA provides an excellent benefits package beyond traditional benefits. State employment offers Dependent Care Assistance, Flexible Spending Accounts, Public Service Loan Forgiveness, Tuition Waiver, Deferred Compensation, Employee Recognition Leave
12 paid Holidays & Vacation and Leave Accruals.
Designated positions may include flexible work schedules, and teleworking.
All Personal Protective Equipment (PPE) required will be provided by the agency.

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