Accounts Payable & Finance Support Associate

Southeastern Vermont Community Action Inc•Westminster, VT

2d•$24 - $28•Hybrid

About The Position

SEVCA's mission is to empower and partner with individuals and communities to alleviate the hardships of poverty, provide opportunities to thrive, and eliminate root causes of poverty in southeastern Vermont. Our core values serve as the foundation for how we work with our communities and each other. Respect & Kindness: We treat everyone with dignity and compassion. Accountability: We do what we say we will do. Equity & Justice: We strive for fairness and celebrate diversity. Learning & Growth: We embrace change and invest in growth. Collaboration: We work together – across SEVCA and with our community. Service Excellence: We put people and community first. The Accounts Payable & Finance Support Associate is responsible for ensuring that SEVCA's purchasing policies and procedures are followed and that accounts payable invoices are accurately and timely paid. This position is primarily focused on the accounts payable function, with the flexibility and willingness to take on additional finance department support responsibilities — particularly payroll backup — as capacity allows and as assigned by the Finance Director. SEVCA is in the midst of a significant finance systems transformation, including a migration to Sage Intacct, that is expected to streamline core AP tasks over time. As these efficiencies take hold, this role is expected to grow into a more dynamic position with a broader mix of finance department responsibilities.

Requirements

High school diploma required
2+ years of accounts payable, bookkeeping, or related accounting experience strongly preferred.
Relevant experience may be considered in lieu of formal accounting education.
Experience using computerized accounting software; willingness to learn SEVCA's accounting system, currently transitioning from AccuFund to Sage Intacct.
Intermediate proficiency (or greater) with word-processing and spreadsheet software, and comfort working in a Microsoft 365 environment (Outlook, Teams, Excel, SharePoint).
Ability to perform tasks accurately and under pressure, particularly during high-volume periods.
Professional, clear, and courteous communication with vendors, employees, and colleagues.
Ability to work independently and manage time effectively with minimal direct supervision.
Willingness and aptitude to grow into broader finance department responsibilities, including payroll and fund/grant accounting concepts, as the role evolves.
Access to reliable, secure home internet and a suitable home workspace, given the position's hybrid schedule.
Valid driver's license, favorable driving record, and access to dependable transportation.

Nice To Haves

2+ years of accounts payable, bookkeeping, or related accounting experience strongly preferred.

Responsibilities

Review accounts payable invoices for proper documentation, authorizing signatures, and correct coding.
Enter accounts payable invoices into the accounting software and process weekly check runs and EFT payments.
Reconcile monthly vendor statements.
Enter new vendors into the system; send requests for and track receipt of W-9 information.
Maintain and organize vendor information and a record of open invoices.
Maintain digital records of paid invoices by vendor.
Respond to vendor and employee inquiries regarding accounts payable and cash receipts.
Complete credit applications received from vendors.
Prepare and file annual 1099 reports with vendors and the IRS.
Serve as backup support for payroll processing and related payroll administration tasks.
General backup and support to other accounts payable and finance department functions.
Assisting with periodic finance department projects such as the annual external audit, state and federal grant reviews, the agency's annual budget process, and updates to the Financial and Accounting Procedures manual.
Preparing and processing bank account deposits.
Maintain composure and a professional, service-oriented tone with vendors and employees, including in stressful or time-pressured situations.
Respond to vendor and employee inquiries promptly and accurately, in writing and verbally.
Communicate proactively about payment timelines, documentation issues, or coding questions rather than letting them go unresolved.
Escalate unresolved or sensitive issues to the Finance Director in a timely manner.
Maintain a collaborative, solutions-oriented approach when coordinating with program managers and other departments.
Assist with other tasks and projects as assigned, with the understanding that any substantive expansion of duties will be discussed and reflected in an updated job description.
Must ensure that SEVCA's purchasing policies and procedures are followed.
Must maintain the integrity of operations by supporting an open and ethical department while keeping information confidential as appropriate.
Given access to vendor banking details, EFT payments, and payroll information, this position requires strict confidentiality and discretion in handling sensitive financial and personnel data.