Accounts Payable and Finance Support Speciali
About The Position
The Accounts Payable Clerk is responsible for the timely and accurate processing of vendor invoices, expense reports, and payment transactions while maintaining the integrity of financial records. This position also supports process automation, reporting, and continuous improvement initiatives that enhance the efficiency and accuracy of Accounts Payable and related finance functions. The role collaborates closely with internal departments and external vendors to ensure compliance with company policies and accounting standards. This position is a replacement role that has been expanded to include responsibilities supporting finance reporting, process automation, and continuous improvement initiatives while maintaining core Accounts Payable responsibilities.
Requirements
- Associate degree in Accounting, Finance, Business Administration, or related field; equivalent combination of education and experience may be considered.
- Intermediate to advanced Microsoft Excel skills.
- Strong understanding of Accounts Payable processes and accounting principles.
- Proficiency in Microsoft Excel, including PivotTables, lookup functions, and data analysis.
- Ability to analyze financial data and prepare meaningful reports.
- Strong organizational skills with exceptional attention to detail.
- Ability to prioritize multiple assignments while meeting deadlines.
- Effective written and verbal communication skills.
- Strong customer service orientation when working with internal departments and vendors.
- Ability to identify process improvement opportunities and recommend practical solutions.
- Ability to maintain confidentiality and handle sensitive financial information.
- Demonstrated problem-solving and analytical skills.
- Applicants must be currently authorized to work in the United States on a full-time basis.
Nice To Haves
- Experience working within an ERP system.
- Minimum of 2 years of Accounts Payable or accounting support experience.
- SAP experience.
- Manufacturing environment experience.
- Experience with process improvement, reporting, or workflow automation.
- Knowledge of Sales and Use Tax requirements.
- Experience supporting audits.
Responsibilities
- Process vendor invoices accurately and timely within SAP.
- Match invoices to purchase orders and receiving documentation.
- Process goods receipts and invoice postings using SAP transactions (including MIRO and FB60).
- Review, reconcile, and process company credit card expense reports.
- Verify appropriate account coding and supporting documentation.
- Prepare and maintain electronic payment and check documentation.
- Investigate and resolve invoice discrepancies, receiving issues, pricing variances, and vendor inquiries.
- Maintain vendor master records, including setup, updates, and required documentation.
- Assist with annual 1099 preparation and reporting.
- Maintain vendor insurance documentation as required.
- Assist with fixed asset accounting and record maintenance.
- Support Sales and Use Tax administration.
- Assist with inventory-related accounting activities.
- Support internal and external audit requests by gathering documentation and preparing reports.
- Process employee travel and expense statements.
- Assist with month-end closing activities as assigned.
- Prepare recurring Accounts Payable and financial reports using Excel and SAP.
- Support development and maintenance of dashboards, KPIs, and operational metrics.
- Assist in identifying opportunities to automate manual processes and improve workflow efficiency.
- Participate in finance system enhancements, testing, and implementation activities.
- Create and maintain standard operating procedures and process documentation.
- Recommend improvements that strengthen internal controls, efficiency, and data accuracy.
- Provide backup support for customer service and other finance functions as needed.
- Collaborate with Purchasing, Receiving, Operations, and Customer Service to resolve transactional issues.
- Participate in cross-training initiatives to support business continuity.
Benefits
- Compensation is based on education, experience, skills, internal equity, and business needs.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
