Accounts Payable Data Management Specialist

MarineMax • Oldsmar, FL

8d

About The Position

The Processor is responsible for timely indexing invoices and verifying that invoices are accounted for. This includes reviewing statements from vendors, communicating with stores regarding invoices that might have been missed or inputted incorrectly, and assisting AP Support with confirming invoices are properly managed. The role also involves operating the AP Service desk to assist stores with their vendor relationships.

Requirements

• Timely handling of all calls and emails
• Correctly indexed invoices
• Assistance to AP Support and Check Processor in daily operations
• Establishment and maintenance of a close relationship with AP Team Members, AP manager, and AP team leader
• Effective communication with other MarineMax Departments

Responsibilities

• Manage and handle calls and emails from MarineMax stores and vendors
• Index invoices with correct vendor number, location, invoice number, and Purchase Order Number
• Verify missing and unpaid invoices are accounted for and not past due
• Research general ledger schedules to assist AP Support
• Verify payables match information on the invoices to better assist the check processor
• Assist in daily operations related to the end stage of checks
• Assist in assuring proper documentation is submitted for setting up or updating vendors
• Daily review of invoices in Docuware under the status, “2c – Missing PO”
• Daily review of invoices in the Ancora Queue
• Monthly Review of statements from non-statement vendors regarding overdue invoices
• Operating the AP Service desk to better assist the stores with their vendor relationships

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed