Accounts Payable Coordinator

Orangewood Foundation•Santa Ana, CA

4d•Hybrid

About The Position

The Orangewood Foundation, established in 1981, is dedicated to advocating for young people facing foster care, homelessness, and trafficking. Our mission is to empower these individuals by supporting the futures they envision, providing dedicated one-on-one support to help them achieve their dreams and goals. We offer programs and services in four essential areas: Basic Needs & Support, Education, Life Skills & Employment, and Transitional Housing & Support. Our vision is for a community where every young person thrives. We are committed to being an Equal Opportunity Employer with Flexible Scheduling, fostering Powerful Teamwork, Personal Fulfillment, a Thriving Community, and Professional Development, while prioritizing Mental & Physical Wellness and offering Competitive Compensation. Our values of Trust, Respect, Empathy, Inclusion, and Advocacy are central to our positive and supportive workplace culture, as recognized by our ranking as #27 in Best Places to Work 2025.

Requirements

Minimum of 2 years of experience in Accounts Payable or similar bookkeeping role preferred
High School diploma required
Proficient in Microsoft Office applications, 10-key by touch
Knowledge of Blackbaud software, including Financial Edge and Raisers Edge a plus
Strong written and oral communications skills
Possess strong organizational and time management skills
Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
Possess a valid California driver’s license and proof of automobile insurance. Position requires DMV clearance.
Pre-employment screenings include criminal background check, FBI/DOJ fingerprinting, TB test, drug screen, and previous employment verification.
Understanding of and passion for the Foundation’s mission, vision, and values.
Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness
Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately
Must have strong work ethics
Must be well organized and a self-starter
Must be able to follow standard filing procedures
Details oriented, professional attitude, reliable

Nice To Haves

Knowledge of Blackbaud software, including Financial Edge and Raisers Edge a plus

Responsibilities

Supervise Receptionist with data input of invoices
Review all invoices and Ramp charges for appropriate documentation and approval prior to payment
Review GL distribution coding on all invoices and Ramp charges for accuracy
Prepare Cash Requirements report for Controller to review prior to the check run
Match invoices to checks, obtain all signatures for checks and distribute checks accordingly
Prepare the Positive Pay Report for upload
Maintain Recurring Invoice List to ensure timely payments and accrue when necessary
Audit and reconcile Ramp credit card monthly
Set up new vendors in the financial software and maintain the vendor files
Respond to all vendor inquiries
Reconcile vendor statements, research and correct discrepancies
Create Financial software logins and train new staff
Maintain admin Petty Cash
Maintain Fixed Asset and Scholarship spreadsheets
Prepare 1099 Annually
Serve as backup to enter remote deposits daily
Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
Participate in the financial statement month-end closing process
Support the Controller in preparation of information related to financial audits of the organization
Support the Development Department with collection of funds at events, and reconciliation and reporting of fundraising event results
Assist the Academy with food day events, Holiday Drive or other special events when our help is needed
Additional duties as assigned by direct supervisor.