Accounts Payable Coordinator

Hoffman & Hoffman Inc•Greensboro, NC

About The Position

As the Accounts Payable Coordinator, you will assist the Accounts Payable Manager as needed and respond to information requests by management and outside vendors. Effectively build relationships with internal customers and co-workers while following company procedures and values. The Accounts Payable Coordinator should be a team-player, excellent communicator and be able to multitask while maintaining a high regard for the details. Adaptability and positivity are key qualities to be successful in this role. Hoffman Mechanical Solutions, Inc. is a company focused on being #1 in the HVAC industry in providing the most innovative HVAC solutions through superior design and customer service.

Requirements

Completed or pursuing an Associates degree in accounting or finance or a minimum of 2+ years of related experience.
Arrives for work on time and begins to work promptly.
Communicates effectively and clearly; verbally and written
Performs work accurately and thoroughly
Is dependable and trustworthy.
Utilizes the available time to organize and complete work within given deadlines and to take constructive advantage of idle periods
Effectively builds relationships and communicates with vendors, internal customers and co-workers
Keeps work area neat and organized
Successfully prioritizes work and time
Completes all work including last-minute incoming mail and scheduling needs prior to scheduled time off.
Earns and maintains the confidence of co-workers, vendors, administrative team, sales team and management and finance team.
Understands and prioritizes the time sensitive nature of accounts payable and critical deadlines.
Displays enthusiasm and desire to get the job done promptly and accurately.
Understands that interaction with billers, vendors and admin team will be critical
Identifies inconsistencies and errors and makes appropriate corrections.

Responsibilities

Processing AP invoices through Viewpoint against PO’s, Work orders and/or GL accounts, including complex multi-line entries.
Verifying/revising Purchase Orders entered into Viewpoint when necessary.
Communicating with HMS admin team to resolve invoice issues.
Reconciling AP vendor statements; communicating with vendors as needed to resolve outstanding invoices and discrepancies.
Resolving discrepancies from vendor accounts through research and corrective AP entries.
Monitoring and responding to incoming accounting emails in a timely manner.
Reconciling company purchasing card statement- confirming receipts and GL coding.
Picking up and sorting mail from post office and sister property (all within GSO).
Assisting Accounts Payable Manager with Month End Close duties as required.
Various other accounting dept assistance