Accounts Payable Coordinator

K. Hovnanian Companies, LLC•Smyrna, DE

About The Position

K. Hovnanian is celebrating over 65 years of quality and leadership in the home building and community development industry. As a Land Development Administrator, you will provide administrative support to the Director of Land Development and Acquisition, Land Planning, Purchasing, and Acquisition Managers in areas of budgeting, invoicing, and general administrative duties. Essential responsibilities include supporting the contracting process by editing, distributing, and tracking contract documents, and updating them as needed. You will be proficient in producing and delivering “Authorizations for Payment” and other addenda. You will code and voucher invoices for all active and non-active communities, as well as communities in the planning process. You will distribute invoices for manager sign-off and transmit approved invoices to Payables. You will assess invoicing for acceptability for payment and work with vendors to correct deficiencies to avoid unnecessary delays in payment. You will provide administrative support to the Land Development, Land Development Purchasing, Land Planning, and Land Acquisition associates. You will handle the administration of budget revisions and monitor E1 (Enterprise 1 system) budgets for errors or irregularities. You will serve as the division point of contact for vendor inquiries regarding invoice status, contract status, or Authorization for Payment requests. You will also be the division point of contact for vendors in managing and implementing new vendor qualification and set up. Additionally, you will be the division point of contact for information on insurance qualifications and follow up with Corporate insurance managers. You will be the Land Development expert in Enterprise 1 and train personnel on systems and AFP issuance. You will manage check requests and monitor the receipt and distribution of checks once delivered to the Division. You will assist with Planning Presentations as needed, including producing PowerPoint presentation material and supporting documents, and assembling presentation materials. Finally, you will manage bonds, updating division bond reports, and Land Development permitting.

Requirements

High school or general education degree required.
One or two years of related experience and/or training; or equivalent combination of education and experience.

Nice To Haves

Associates or bachelor’s degree preferred.

Responsibilities

Support the contracting process by editing contract documents, distributing and tracking contracts, and updating contracts.
Produce and deliver “Authorizations for Payment” and other addenda as needed.
Code and voucher invoices for all active and non-active communities, as well as communities in the planning process.
Distribute invoices for manager sign off, and transmit approved invoices to Payables.
Assess invoicing for acceptability for payment, and work with vendors to correct deficiencies to avoid unnecessary delays in payment.
Provide administrative support to the Land Development, Land Development Purchasing, Land Planning, and Land Acquisition associates.
Handle the administration of budget revisions, and monitor E1 (Enterprise 1 system) budgets for errors or irregularities.
Serve as the division point of contact for vendor inquiries regarding invoice status, contract status, or Authorization for Payment requests.
Serve as the division point of contact for vendors in managing and implementing new vendor qualification and set up.
Serve as the division point of contact for information on insurance qualifications and follow up with Corporate insurance managers.
Act as the Land Development expert in Enterprise 1 and train personnel on systems and AFP issuance.
Manage Check Requests and monitor receipt of and distribution of checks once delivered to Division.
Assist with Planning Presentations as needed, including producing Power Point presentation material and supporting documents, assemble presentation materials, etc.
Manage Bonds, updating division bond reports, and Land Development permitting.