Accounts Payable Coordinator

WPI•Worcester, MA

33d•Onsite

About The Position

Reporting to the Accounts Payable Manager, the Accounts Payable Coordinator is primarily responsible for executing transactional activities related to accounts payable and providing support to the Accounts Payable Manager. This is a part-time position, approximately 22.5 hours per week (60% FTE). Hours are flexible and can be structured based on preference and department needs. During busy periods and vacation coverage, hours will increase to up to 27 hours per week.

Requirements

High school diploma or GED.
At least 1 year of related experience.

Responsibilities

Timely processing of accounts payable transactions, including SINVRs within Workday, in accordance with University policy.
Verifying the remit-to address, invoice date, payment terms, payment options, invoice number, and ensuring no sales tax is applied for SINVRs.
Verifying approval signatures on Student Expense Reports, worktags, and mileage rates.
Ensuring required documentation is provided for Student Expense Reports.
Verifying signatures for Awards. If a gift, ensuring the gift manager has signed off. If a grant, ensuring the grant manager has signed off.
Attaching required tax treaty benefit information for international students receiving awards.
Creating a spreadsheet with each name and timeframe to process monthly graduate fellowship payments.
Posting invoices with PO numbers to the Accounts Payable Mailbox.
Verifying all invoice information against the records in Workday.
Processing staff, faculty, and visitor expense reports.
Reviewing receipts and ensuring compliance with WPI business expense policy.
Obtaining additional required signatures for Relocation Expense Reports and forwarding documentation to Talent for payment processing.
Verifying expense lines and spend categories are correct for PCard Expense Reports.
Responding to inquiries from suppliers, departments, and students via email or phone.
Adding W-9 or W-8BEN information to student records.
Adding banking information for student direct deposit.
Updating student addresses (also required for tax purposes).
Updating suppliers’ remit-to addresses.
Creating weekly assignment reports for team members.
Performing all other duties and responsibilities as assigned or directed by the supervisor.
Processing Ad Hoc Payments.