Accounts Payable Coordinator

The Hilldrup Companies• Stafford, VA, US, VA

1d•$18 - $25•Onsite

About The Position

This role manages processing, coordinating, and reconciling invoices for multiple branches, ensuring timely payments and discount opportunities. This role also resolves discrepancies and maintains accurate payable balances. Handles vendor communication, processes weekly payments, and reconciles monthly statements.

Requirements

2-year college degree preferred or equivalent work experience
Customer Focused
Collaborative
Communicative
Resilient
Strive for inclusion of others
Microsoft Excel
Detail oriented
Organized

Responsibilities

Manage accounts payable by processing invoices for multiple branches and reconciling purchase orders.
Ensure all incoming invoices are valid, accurately charged to the correct branch, and paid on time to avoid late fees while maximizing discount opportunities.
Process weekly accounts payable checks.
Resolve any discrepancies with purchase orders, invoices, or payments promptly.
Communicate frequently with vendors and internal personnel to maintain accurate balances on payable accounts and ensure smooth payment processes.
Perform additional accounting duties and other tasks as needed to support the finance team and maintain efficient operations.
Schedule, prepare, and process accounts payable checks weekly.
Ensure timely payments to avoid late fees and apply all applicable discounts.
Ensure credit is received for outstanding memos and issue stop-payments as needed.
Maintain accurate balances on payable accounts through monthly vendor statement reconciliation.