Accounts Payable Coordinator

NueHealth•Platte City, MO

15d

About The Position

The Accounts Payable Coordinator’s primary responsibilities are the processing and payment of invoices and assisting in various other accounting functions as appropriate.

Requirements

Training or courses in business office activities required
Two years of medical facility or medical business office experience required
Two years experience in accounts payable in an ASC or hospital
Require visual and auditory acuity adequate for frequent use of computers and occasional use of other business office equipment
Ability to sit for long periods and to perform desk and office activities

Nice To Haves

Associate Degree in Accounting

Responsibilities

Know all policies and procedures that affect payments and accounts payable, such as expense reimbursement, capitalization policies, etc.
Match invoices to purchases to purchase orders, credit card slips, and packing slips as provided by the Materials department, employees and business office ordering clerk.
Ensure accuracy of vendor pricing by comparing the line-item prices to either purchase order or contract.
Test accuracy of vendor sales tax calculations. Accrue additional tax on monthly spreadsheets and remit to proper authority.
Prepare special calculations for invoicing on implantable items.
Record corrections on general ledger account, vendor code, and payment date on each invoice for ease of recording review.
During first two weeks of each month, review invoice for proper accounting period posting information. Indicate with stamp of "accrual" if expense was in a prior month so that expense can be accrued.
Input each invoice into accounting system by batch, depending on whether the expense is accrued to prior month or is current month.
Provide copies of capital equipment invoices and prepaid expense invoices to BOM.
Prior to posting and running checks, provide all invoices to the BOM for review.
Post all invoice batches daily.
Coordinate with Materials Manager and vendors to correct sales tax calculation.
Obtain information needed to add new vendors to system and determine whether the vendor will receive a 1099 at year end.
Coordinate with Platte City service staff on and software issues.
Assist other staff as needed.
Promote patient and vendor confidentiality while following all facility policies and procedures.
Assist with other projects as needed.