Accounts Payable (AP) Coordinator

ESP Associates•Little Rock, AR

9d•Onsite

About The Position

ESP Associates, Inc. is seeking a full-time Accounts Payable Coordinator to assist in this important phase of the accounting cycle. The ideal candidate is a team-player motivated to further their career working within a dynamic and growing acquisition-oriented firm. Ideally, this individual will work in the McClelland Consulting Engineer (MCE), an ESP company Little Rock, AR office and will support all ESP office locations.

Requirements

Ability to self-code invoices appropriately and accurately
Ability to efficiently review, enter and process data into the accounting system
Minimum of two (2) years of relevant experience
Experience working in Deltek Ajera
Must be proactive, detailed-oriented, and highly-organized
Intermediate experience with Excel and Word
Excellent written and verbal communication skills with a variety of people inside and outside the firm
Ability to work well in a team environment with minimal supervision
Candidate must be able to pass a drug screen, background check, and have a satisfactory driving record in accordance with the company’s driving (MVR) policy.

Nice To Haves

Associates or Bachelor’s degree in accounting or related degree
General accounting or Accounts Payable experience
Unanet experience
Knowledge of general ledger accounts
Familiarity of accounting principles and practices
Knowledge of local and state sales tax laws
Knowledge of general ledger accounts
Experience in the Architecture/Engineering (A/E) industry

Responsibilities

Coding, entering, and processing overhead and project invoices for payment
Distributing all invoices received daily for approval and appropriate coding
Printing daily, weekly, and monthly checks for accounts payable and maintaining related filing
Creating new vendor files in compliance with 1099 regulations
Maintaining insurance certificates and W-9 forms from new subcontractors for general liability and workers’ compensation coverage
Verifying existing subcontractor’s certificates of insurance are up to date
Preparing annual 1099’s
Completing trade reference requests for new vendors/subcontractors
Assisting with the completion of purchasing documents
Assisting with and performing research for various external audits
Filing sales and use tax reports
Filing accounts payable and other related paperwork
Reviewing employee expense reports and credit card reports for accuracy
Reconciling monthly credit card reports
Performing miscellaneous administrative activities that support the group
Compiling mileage logs for various external audits
Assisting with payroll (backup to Staff Accountant)
Reviewing timesheets for accuracy (backup to Staff Accountant)
Developing in-depth knowledge of accounting and payroll platforms

Benefits

Competitive compensation with yearly performance reviews and discretionary annual bonuses
401(k) (Traditional & Roth plans) with a guaranteed employer match of 100% up to the first 3% and 50% on the next 2% (eligibility after 60 days)
PTO (Paid Time Off) & 10 Paid Holidays
VTO (Volunteer Time Off) of 4 hours each year (prorated during first year based on hire date)
Tiered Health, Vision & Dental Insurance Options (eligibility after 30 days)
Behavioral Medicine through Teladoc
Short-Term Disability Insurance (Employer paid)
Long-Term Disability Insurance
Life Insurance
Pet Insurance
Education Reimbursement Opportunities
Flexible and Dependent Benefits Plan
Referral Bonuses