Accounts Payable Coordinator II
About The Position
The Accounts Payable Coordinator II will be responsible for preparing and processing invoice journals daily, preparing and processing purchase orders (PO) for selected Museum departments, reviewing and validating weekly purchase order (PO) invoices for payment, and monitoring Accounts Payable email addresses daily for incoming invoices and statements. This role will also respond timely to invoice inquiries from departments and vendors, act as a liaison between operating departments and accounting, prepare expense reports for supported departments, and scan various documents including manual payments, incoming invoices, and W-9 Forms. The position also involves opening and distributing mail, backing up expense report reviews and insurance renewal data/claims, and performing other duties as assigned.
Requirements
- Familiarity with Microsoft Office products
- Strong organizational skills, accuracy and attention to details is critical
- Excellent communication skills, detail oriented, critical thinker and able to multitask
- Able to work independently to meet deadlines
- Degree or coursework in accounting
- At least two years in accounts payable or general accounting experience, including journal entries through general ledger (non-profit experience preferred)
- Experience with Dynamics AX, Dynamics 365 or Great Plains Accounting software is required
Nice To Haves
- non-profit experience preferred
Responsibilities
- Prepare and process invoice journals daily
- Prepare and process purchase orders (PO) for selected Museum departments
- Preparing purchase orders for approval
- Acknowledging receipt of goods and services in the accounting system
- Submitting invoices timely for payment
- Review and validate weekly purchase order (PO) invoices for payment
- Generate purchase orders for approval, receive and invoice the PO upon request
- Monitor Accounts Payable email addresses daily for incoming invoices and statements
- Respond timely to invoice inquiries from departments and vendors
- Liaison between operating departments and accounting
- Preparing expense reports for supported departments
- Scan all manual payments for Wires, ACHs and Credit Cards
- Scan all incoming invoices to the Accounts Payable Scan folder
- Scan W-9 Forms to folders
- Open mail and distribute to appropriate departments
- Backup expense report review
- Backup for insurance renewal data and claims
- Perform other duties as assigned
Benefits
- Hybrid work available after 90 day probation period
- 1-2 days on-site per week
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
