Accounts Payable Coordinator II

MFAH•Houston, TX

6d•Hybrid

About The Position

This role is responsible for preparing and processing invoice journals daily, preparing and processing purchase orders (PO) for selected Museum departments, and acknowledging receipt of goods and services in the accounting system. The position also involves submitting invoices timely for payment, reviewing and validating weekly purchase order (PO) invoices, and generating purchase orders for approval. The Accounts Payable Coordinator II will monitor Accounts Payable email addresses daily for incoming invoices and statements, respond timely to invoice inquiries, and act as a liaison between operating departments and accounting. Additionally, the role includes preparing expense reports for supported departments, scanning all manual payments, incoming invoices, and W-9 Forms, opening mail, and distributing it appropriately. This position also provides backup for expense report review and insurance renewal data and claims, and performs other duties as assigned.

Requirements

Familiarity with Microsoft Office products
Strong organizational skills, accuracy and attention to details is critical
Excellent communication skills, detail oriented, critical thinker and able to multitask
Able to work independently to meet deadlines
Degree or coursework in accounting
At least two years in accounts payable or general accounting experience, including journal entries through general ledger (non-profit experience preferred)
Experience with Dynamics AX, Dynamics 365 or Great Plains Accounting software is required

Responsibilities

Prepare and process invoice journals daily
Prepare and process purchase orders (PO) for selected Museum departments
Preparing purchase orders for approval
Acknowledging receipt of goods and services in the accounting system
Submitting invoices timely for payment
Review and validate weekly purchase order (PO) invoices for payment
Generate purchase orders for approval, receive and invoice the PO upon request
Monitor Accounts Payable email addresses daily for incoming invoices and statements
Respond timely to invoice inquiries from departments and vendors
Liaison between operating departments and accounting
Preparing expense reports for supported departments
Scan all manual payments for Wires, ACHs and Credit Cards
Scan all incoming invoices to the Accounts Payable Scan folder
Scan W-9 Forms to folders
Open mail and distribute to appropriate departments
Backup expense report review
Backup for insurance renewal data and claims
Perform other duties as assigned