Accounts Payable - Hotel Valley Ho

Pyramid Global Hospitality•Scottsdale, AZ

2d•Onsite

About The Position

The Accounts Payable Clerk is responsible for accurately and efficiently processing invoices, purchase orders, expense reports, vendor payments, and related accounting transactions. This position supports timely financial reporting by maintaining accurate vendor records, assisting with month-end accruals, preparing check runs, supporting payroll-related accounting functions, and performing general accounting duties as needed. The role requires strong attention to detail, professionalism, confidentiality, and adherence to company policies and hotel operating procedures.

Requirements

Minimum of one year of accounting, accounts payable, or related finance experience required.
Associate degree in Accounting or equivalent experience preferred.
Hotel or hospitality accounting experience preferred.
Working knowledge of basic accounting functions, invoice processing, vendor maintenance, and payment procedures.
Proficient ten-key skills by touch.
Proficiency with Microsoft Excel and standard office procedures.
Computer literacy and ability to learn accounting or property management systems.
Strong organizational skills with the ability to maintain accurate records and meet deadlines.
Ability to handle confidential information with discretion.
Professional verbal and written communication skills.
Strong customer service skills and accepted business phone etiquette.
Ability to work independently and collaboratively within a team environment.
Commitment to occupational safety, health standards, and company policies.

Responsibilities

Process purchase orders, invoices, expense reports, travel advances, and related Accounts Payable documentation in accordance with established procedures.
Prepare documentation for checks and electronic payments, including bi-weekly check runs and required approvals.
Maintain accurate and organized vendor files, contract files, invoice records, and payment documentation.
Maintain and update the vendor master file, ensuring required tax documentation is current and accurate for annual 1099 preparation.
Respond promptly and professionally to vendor and departmental inquiries regarding invoice status, payment timing, and account information.
Reconcile vendor statements, research discrepancies, and resolve payment or invoice issues in a timely manner.
Prepare month-end Accounts Payable accruals and related reversals for the following month.
Track recurring monthly expenses and ensure all required entries are accounted for each month.
Generate reports, outstanding check lists, and other accounting documentation as requested.
Assist with payroll-related accounting functions to ensure payroll transactions are processed timely and accurately.
Post journal entries and assist with month-end close processes as assigned.
Support analytical tasks, account research, and general accounting projects as needed.
Follow all company, departmental, accounting, cash handling, safety, appearance, and conduct policies.
Cross-train in other accounting functions and provide support to the Accounting Department as business needs require.
Perform additional duties as assigned by the Director of Finance, Controller, or other designated manager.