Accounts Payable

Commercial & Government Contracts•New Britain, CT

6h•Onsite

About The Position

CW is seeking a dedicated Accounts Payable Clerk who will uphold our mission and values while supporting timely, accurate, and compliant accounts payable operations. This role involves processing all invoices into the Accounts Payable system, ensuring accurate entry and obtaining necessary approvals. The clerk will also manage vendor payments, resolve discrepancies, and perform various clerical tasks to maintain accurate financial records.

Requirements

High School Diploma or equivalent required.
Minimum of 2 years of experience in Accounts Payable or a similar financial role.
Experience with accounting software and ERP systems; UKG UltiPro preferred.
Proficient in Microsoft Office Suite (Excel, Word, Outlook).
Ability to handle sensitive financial data with discretion and confidentiality.
Familiarity with basic accounting practices, financial reports, and corporate financial policies.

Nice To Haves

Associate's degree in Accounting, Finance, Business Administration, or a related field.
Basic understanding of fundamental sales tax concepts and documentation requirements.
Ability to prioritize tasks and meet deadlines in a fast-paced environment.
Ability to identify and resolve issues to support smooth operations.
Strong written and verbal communication abilities.
Ability to adapt to changing business needs, software updates, and process changes.
Openness to learning new software, processes, and regulations.

Responsibilities

Voucher all invoices into the Accounts Payable system and ensure accurate entry.
Review invoices for accuracy and obtain approval from appropriate CW staff before processing.
Ensure reimbursement submissions comply with company policies, use the approved form, and include complete documentation.
Process payments to vendors and ensure obligations are met on time.
Provide required sales tax documentation to vendors to prevent incorrect charges.
Contact vendors to resolve invoice or payment discrepancies.
Report all new vendors to the AP Specialist for required onboarding documentation.
Regularly review open payables to ensure vendor accounts remain current.
Perform clerical tasks such as filing and document management.
Complete miscellaneous data entry tasks with a high degree of accuracy.
Collect and verify data to support AP processes and maintain accurate records.