Accounts Payable Clerk

Provision Healthcare•Knoxville, TN

About The Position

The Accounts Payable Clerk is responsible for receiving and processing invoices for all Provision entities to ensure timely payments are made to maintain positive vendor relationships. The Accounts Payable Clerk works closely with various Provision team members to ensure proper invoice documentation and approvals are received. This role plays a vital role in tracking deposits, withdrawals, and cleared payments to report this information to the Controller. The Accounts Payable Clerk supports the team by sharing in the monitoring of accounts payable communications and to work for timely resolutions of banking and vendor matters.

Requirements

HS diploma required
Two to four years accounts payable experience
Knowledge and understanding of accounting and financial controls
Proficiency with Microsoft Excel and Word
Strong attention to detail and commitment to accuracy
Ability to reconcile financial activity and research discrepancies
Effective organizational and time-management skills
Sound judgment when handling banking information, invoices, and confidential financial records
Ability to follow approval procedures and established internal controls consistently
Ability to work independently while collaborating effectively with other members of the Accounting Team

Nice To Haves

college degree preferred
Prior experience with bank reconcilations, accounts payable, bookkeeping or general accounting preferred
Experience with working with multiple companies and/or business units is preferred
experience with QuickBooks a plus

Responsibilities

Maintain daily A/P invoices and payments for multiple entities
Process bi-weekly payments to vendors per Controller approval
Assist with opening all invoices received in the mail and electronically, date stamp and sort invoices by entity
Route invoices to the appropriate employee, department or authorized approver and obtain documented approval before payment is processed
Responsible for entering invoices and related information into the accounts payable system, sharing invoice-entry responsibilities with other accounting team members
Maintain and reconcile the checkbooks for multiple entities
Monitor outstanding checks and other unreconciled transactions to assist with resolving aged or unusual items
Escalate suspected fraud, unauthorized activity or internal-control concerns to the Controller and/or CFO
Assist with cash transfers and other banking transactions after receiving appropriate authorization from the Controller or CFO
Special projects and other duties as assigned