Accounts Payable Clerk/accounting Assistant

Aston Carter•Annapolis, MD

2d•Remote

About The Position

The Accounts Payable Clerk/Accounting Assistant will be responsible for processing vendor invoices and credit memos accurately and in a timely manner. This includes proper general ledger coding, matching to purchase orders, securing required approvals, and monitoring invoice workflows. The role also involves preparing and issuing accounts payable payments, reconciling vendor accounts, and collaborating with internal departments to improve processes. Additionally, the position requires responding to internal and external inquiries related to accounts payable activity.

Requirements

High school diploma or equivalent required.
Strong data entry skills, including a minimum typing speed of 35 words per minute and proficiency with 10‑key.
2+ years of hands-on experience in an accounts payable role.

Nice To Haves

BS degree in accounting, business, or related preferred.
Prior experience working in a healthcare environment and familiarity with PeopleSoft preferred.

Responsibilities

Process vendor invoices and credit memos accurately and in a timely manner in accordance with established policies and procedures, including proper general ledger coding, matching to purchase orders, securing required approvals, monitoring invoice workflows to prevent delays, and documenting issues impacting payment timing.
Prepare and issue accounts payable payments based on established schedules and business needs, including setting up and reviewing check runs, posting payment schedules, processing manual checks when necessary, generating payment files, and printing A/P checks.
Reconcile vendor accounts within the accounting system by reviewing vendor statements and past-due notices, requesting missing invoices or credits, following up on inquiries, and resolving discrepancies as needed.
Collaborate with internal hospital departments to improve accounts payable processes, increase efficiency, and support operational improvements.
Respond to internal and external inquiries related to accounts payable activity, providing accurate information and support for the health system and its subsidiary entities in compliance with departmental policies and procedures.