Accounts Payable/Bookkeeper

Midwest City•Midwest City, OK

10d

About The Position

This position is responsible for payment of liabilities arising from the purchase of goods and services through the General and Technology fund. To perform this function effectively, there must be a complete knowledge of the purchasing process from the inception of the purchase requisition to the receipt and payments for goods and services received by the school district. School law and the School Board's policies and procedures relating to the purchase and payment for goods and services must be understood and adhered to at all times.

Requirements

Ability to perform each essential duty satisfactorily
High school diploma or general education degree (GED)
Ability to read and understand law, documents, policies, and procedures.
A high level of proficiency in communicating with administrators, principals, secretaries, and vendors, and ability to answer questions.
Command of ten key calculators, copier machines, and computers.
Ability to read and comprehend simple instructions, short correspondence and memos.
Ability to compose and write grammatically correct correspondence and memos.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, schedule form, or blueprint form.
Regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear.
Frequently required to stand, walk, climb or balance, and stoop, kneel, crouch, or crawl.
Occasionally required to sit.
Must frequently lift and/or move up or more than 10 pounds and occasionally lift and/or move up to or more than 50 pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Nice To Haves

Three years related experience and/or training or equivalent combination of education and experience preferred

Responsibilities

Check each invoice against the purchase order for proper coding and verification of what was approved for purchase.
Processes payments for sites, maintenance, Title I and Title II, Indian Ed, MDTC, various departments, and others as assigned.
Responsible for distributing invoices daily.
Prepare board approved purchase orders for payment or partial payment by comparing them to the packing slip and invoice received from the vendor.
Audit and post batches entered by departments.
Attach remittance advice to each check before mailing to vendor.
Receive, post and maintain lease revenue purchase orders, including submitting requisitions to the bank.
Audit and post batches entered by site personnel and entering checks into Munis.
Updating and reconciling copier spreadsheet monthly as invoices are received.
Additional duties that may be assigned by immediate supervisor or above.
Employee may occasionally be required to supervise a varying number of employees in the overall direction, coordination, and completion of tasks as assigned.