Accounts Payable Associate

East Coast Metal Distributors•Durham, NC

1d•Hybrid

About The Position

This role is responsible for various aspects of accounts payable, including invoice processing, payment processing, vendor management, recordkeeping, reconciliation, and reporting. The position requires strong attention to detail, organizational skills, and the ability to work effectively with vendors and internal teams.

Requirements

Ability to read and comprehend a variety of informational documentation, accounting methods, procedures and correspondence.
Ability to write correspondence with proper format, punctuation, spelling and grammar.
Ability to communicate effectively in written and verbal forms.
Ability to effectively communicate with customers and employees using correct English and a well-modulated voice.
Ability to follow verbal and written instructions, guidelines and objectives.
Ability to add, subtract, multiply and divide, using whole numbers, common fractions, percentages, and decimals.
Ability to apply common-sense understanding to carry out general written or oral instructions.
Ability to deal with problems involving a few concrete variables in standardized situations.
Good analytical and quantitative skills.
Ability to use a variety of office machines and equipment.
Average levels of eye/hand/foot/coordination.
Ability to operate computers, calculators, copy machines, facsimile machines and other general office equipment.
Specific visual abilities required include close vision, distance vision and color vision for extensive reading and interpretation of graphs, charts and/or spreadsheets.
Ability to use body members to sit, move and lift or carry objects or materials weighing up to 20 pounds.
Ability to operate a Company vehicle and travel throughout service area.
Ability to talk (expressing and/or exchanging ideas by means of spoken words) and hear (perceiving sounds of nature by ear).
Strong interpersonal, organizational, and communication skills to interact effectively with other people, inside and outside of the Company.

Responsibilities

Review and verify invoices and payment requests.
Match invoices to purchase orders and receiving documents.
Code invoices to appropriate general ledger accounts.
Schedule and prepare checks and ACH payments.
Ensure timely payment of vendor invoices.
Reconcile payment discrepancies and resolve billing issues.
Maintain and update vendor information in accounting systems.
Respond to vendor inquiries regarding payment status.
Communicate with vendors to resolve any discrepancies.
Maintain accurate and organized AP files and documentation.
Ensure compliance with company policies and regulatory standards.
Assist with audits by providing necessary documentation.
Reconcile accounts payable ledger to ensure all bills and payments are accounted for.
Assist in month-end and year-end closing processes.
Generate reports related to accounts payable (e.g., aging reports).