Accounts Payable Associate

Vinfen • Cambridge, MA

2d

About The Position

The Accounts Payable Associate performs accounts payable and other administrative support duties for the Accounts Payable department.

Requirements

• Knowledge of accounts payable procedures and practices
• Knowledge of personal computer applications and equipment
• Organizational, prioritizing and communication skills.
• Ability to perform basic mathematical functions.
• Ability to work in a professional and confidential capacity.
• Attention to detail.
• One to three years’ experience in an administrative support function.
• A high school diploma or equivalent is required.
• Ability to lift at least 25 pounds using proper lifting techniques.
• Ability to operate a computer and other office equipment such as a calculator, copier, and printer.
• Ability to remain in a stationary position 50% of the time as needed.
• Ability to bend, reach, file, sit, stand and move around the facility.
• Ability to speak, hear and communicate with clients, staff and external representatives.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Nice To Haves

• Associate’s degree in a related field preferred.

Responsibilities

• Receives and reviews invoices for accuracy and completeness; codes (when applicable) and enter invoices into the accounting systems.
• Reviews and ensures necessary approvals are obtained per company policy.
• Processes incoming Accounts Payable Vouchers received from Operations in a timely manner.
• Prepares and processes weekly check runs.
• Verifies payment terms and ensures compliance with vendor agreements.
• Develops and maintains positive relationships with vendors.
• Addresses and resolves vendor inquiries in a timely manner.
• Conducts vendor statement reconciliations as needed.
• Reviews and processes employee expense reports.
• Ensures compliance with company expense policies.
• Assists in month-end closing activities related to accounts payable including month-end reconciliations.
• Assists in reviewing month end aging reports, reconciling to vendor statements, and resolving any discrepancies as needed.
• Identifies opportunities for process improvement and automation. Collaborates with the finance team to implement initiatives where possible.
• Performs any other administrative functions as requested by the Accounts Payable Manager and or other Finance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees