Accounts Payable Associate

Aston Carter•Collierville, TN

1d•$26 - $26•Onsite

About The Position

• Transaction Management o Coordinate with Accounts Payable Supervisor to provide seamless AP workflow o Receive and process vendor invoices within 48 hours of receipt o Validate accurate general ledger account coding and data entry o Obtain proper invoice approval of invoices using INDEX software o Research and respond to email mailbox within 48 hours of receipt depending on urgency o Obtain required documentation from vendors (W-9, ACH info) as needed and archive accordingly o Review and reconcile vendor statements, and resolve outstanding items o Maintain proper storage of payables items using INDEX imaging system o Obtain proper invoice approvals o Clear portals o Clean up and reconcile aging report weekly • Payment Management o Coordinate with Accounts Payable Supervisor to provide seamless AP workflow o Prepare accounts payables weekly/daily and manual payment cycles as required o Apply manual payments/drafts to invoices o Process payments timely via corresponding payment methods o Process voids, stop payments, and resolve payment issues or payment status o Process and resolve daily bank exception report before bank cut-off time o CorPay enrollment updates • Vendor Management o Coordinate with Accounts Payable Supervisor to provide seamless AP workflow o Maintain vendor database to include vendor adds and changes o Obtain IRS vendor TIN matching and store in FB o Receive and process vendor invoices within 48 hours of receipt o CorPay initial vendor enrollment o Work with team to develop and implement an Enterprise Vendor solution to serve all IMC dept o Discovery and development of an AI OCR AP solution to automate the transaction entry process • Additional Responsibilities o Assist clients and managers with items of concern such as questions regarding expenses, vendors, etc. o Assist with special projects as assigned o Apply a team approach to completion of all month end reporting tasks o Weekly and monthly accounts payable reconciliations o Work vendor statements o Conduct all business in a highly ethical manner, exhibiting behavior, practices, and standards that uphold IMC core values o Perform other duties as assigned

Requirements

Experience in Accounts Payable or similar role
Strong knowledge of accounts payable and accounting
Ability to communicate effectively with customers and vendors
Experience using financial software
Excellent organization and time management skills
Excellent attention to detail and strong problem-solving skills
Excellent interpersonal skills and ability to work in a team environment
Flexible and able to adapt to sudden changes in priority
Effectively understand and use tools/methodologies
Full understanding of and processing experience with INDEX and Great Plains accounting
Demonstrated ability to thrive in a fast-paced environment

Responsibilities

Coordinate with Accounts Payable Supervisor to provide seamless AP workflow
Receive and process vendor invoices within 48 hours of receipt
Validate accurate general ledger account coding and data entry
Obtain proper invoice approval of invoices using INDEX software
Research and respond to email mailbox within 48 hours of receipt depending on urgency
Obtain required documentation from vendors (W-9, ACH info) as needed and archive accordingly
Review and reconcile vendor statements, and resolve outstanding items
Maintain proper storage of payables items using INDEX imaging system
Obtain proper invoice approvals
Clear portals
Clean up and reconcile aging report weekly
Prepare accounts payables weekly/daily and manual payment cycles as required
Apply manual payments/drafts to invoices
Process payments timely via corresponding payment methods
Process voids, stop payments, and resolve payment issues or payment status
Process and resolve daily bank exception report before bank cut-off time
CorPay enrollment updates
Maintain vendor database to include vendor adds and changes
Obtain IRS vendor TIN matching and store in FB
Receive and process vendor invoices within 48 hours of receipt
CorPay initial vendor enrollment
Work with team to develop and implement an Enterprise Vendor solution to serve all IMC dept
Discovery and development of an AI OCR AP solution to automate the transaction entry process
Assist clients and managers with items of concern such as questions regarding expenses, vendors, etc.
Assist with special projects as assigned
Apply a team approach to completion of all month end reporting tasks
Weekly and monthly accounts payable reconciliations
Work vendor statements
Conduct all business in a highly ethical manner, exhibiting behavior, practices, and standards that uphold IMC core values
Perform other duties as assigned