Accounts Payable Associate

Ben E. Keith Company•Gainesville, FL

About The Position

For more than a century, Ben E. Keith Company has been a leader in fine food and premium beverage distribution, and we strive to consistently exceed our customers’ expectations. Our Food Division is a complete broad line multi-state distributor, and our Beverage Division operates throughout the state of Texas as a proud distributor of Anheuser-Busch products, craft and import beer brands, spirits, and wine. We are dedicated to the growth and success of our business, our customers, and our employees—continuing our commitment to delivering quality since 1906. Code invoices to be paid. The Accounts Payable associate position is responsible for accounts payable duties for inventory purchased for resale in the business. Maintain accounts payable files. Verify accuracy of work performed by other accounts payable associates by reviewing their work Posted Voucher listing on daily basis. • Voucher invoices received from vendors for product purchased for resale. • Identify, and resolve, all discrepancies between pricing/quantities for items received per what we are being invoiced for per the vendor. • Work with merchandise department head on pricing discrepancies and/or operations personnel on quantity discrepancies. • Follow up on all open items to ensure timely resolution. • Scan (image) all vouchered documents including vendor invoice, receiving worksheets, bill of lading, packing slip etc. at conclusion of vouchering process. • Verify accuracy of work performed by other Accounts Payable associates by reviewing their Posted Voucher Listings on daily basis. • Maintain complete and accurate listing of outstanding liability for inventory received but not yet vouchered at any point in time, by department. Support month end closing process by auditing said listing at month end and turning in for inclusion in month end closing support. • Maintain Accounts Payable files. • Other tasks and duties as occasionally required by the needs of the business and as requested by Controller.

Requirements

Minimum two years of experience working in Accounts Payable or equivalent duties.
Must be very detail oriented and highly organized.
Outstanding computer skills
Accurate Data Entry Skills, alpha and numeric, 10 key by touch
MS Office Suite, Excel, Basic Word
Mainframe and enterprise A/P software experience; PeopleSoft experience preferred
Professional communication skills and excellent telephone etiquette.
Must be a self-starter, able to work in a fast paced environment and schedule workload
High School Graduate/GED

Nice To Haves

Wholesale foodservice distribution experience preferred.
Mainframe and enterprise A/P software experience; PeopleSoft experience preferred

Responsibilities

Code invoices to be paid.
Voucher invoices received from vendors for product purchased for resale.
Identify, and resolve, all discrepancies between pricing/quantities for items received per what we are being invoiced for per the vendor.
Work with merchandise department head on pricing discrepancies and/or operations personnel on quantity discrepancies.
Follow up on all open items to ensure timely resolution.
Scan (image) all vouchered documents including vendor invoice, receiving worksheets, bill of lading, packing slip etc. at conclusion of vouchering process.
Verify accuracy of work performed by other Accounts Payable associates by reviewing their Posted Voucher Listings on daily basis.
Maintain complete and accurate listing of outstanding liability for inventory received but not yet vouchered at any point in time, by department.
Support month end closing process by auditing said listing at month end and turning in for inclusion in month end closing support.
Maintain Accounts Payable files.
Other tasks and duties as occasionally required by the needs of the business and as requested by Controller.