Accounts Payables Associate

Coldesi, Inc.•Tampa, FL

3d•$18 - $22

About The Position

This role is responsible for managing and processing accounts payable functions, ensuring accuracy, compliance, and efficiency in all financial transactions. The Associate will verify invoices, match documents, code expenses, process employee expenses, and maintain vendor records. They will also handle vendor inquiries, reconcile statements, support month-end close activities, and assist with audit preparation. The position requires strong attention to detail, problem-solving skills, and excellent time management in a fast-paced environment.

Requirements

Advanced proficiency in QuickBooks Desktop, Zoho, and Microsoft Excel.
Ability to efficiently manage and analyze financial data.
Exceptional attention to detail to ensure accuracy and compliance.
Strong problem-solving abilities.
Excellent time management and organizational skills.
Capacity to prioritize competing deadlines and maintain productivity in a fast-paced environment.

Responsibilities

Verify invoices, ensuring data accuracy, pricing, quantities, and supporting documentation compliance.
Perform 2-way and 3-way matching of invoices, purchase orders, and receiving documents.
Accurately assign general ledger (GL) codes and cost centers to expenses.
Coordinate and secure all required internal approvals for payments.
Review, validate, and reimburse employee expense reports and travel claims.
Manage and maintain complete, accurate, and current vendor files.
Investigate and resolve billing issues, missing credits, and purchase order variances.
Respond promptly to vendor inquiries regarding payments, account balances, and account-related issues.
Reconcile vendor statements against internal records.
Contribute to month-end close activities, including accounts payable accruals and sub-ledger to general ledger reconciliations.
Organize, maintain, and provide documentation for internal and external audits.
Perform additional responsibilities and special projects as assigned.