Accounts Payable Associate II

Allegis Group•Hanover, MD

3d•Onsite

About The Position

Overview Job Summary: The Accounts Payable Associate is responsible for the timely and accurate entry and auditing of payables for Allegis Corporate Services and its internal customers. The Associate will use their understanding of the payable lifecycle to process and audit payments for invoices, expense reports, and purchasing cards. A strong understanding of internal controls for payables and Allegis’ corporate policies will be critical to an Associate’s success. The Associate will seek out opportunities to improve and strengthen the AP process and provide best in class customer service to both our internal customers and our vendors. In-Office Requirement: Required in-office presence at least 4 days per week Responsibilities Essential Functions: Process all invoice and expense reports accurately, timely and in accordance with Company and departmental policies and procedures Process voucher loads for high volume invoices and payment files Validate that invoices are appropriately approved and supported and/or matched to a purchase order Determine appropriate GL accounts for invoice coding Manage our corporate card program including but not limited to reviewing the purchasing card transactions, ensuring proper coding and approval, acting as the first point of contact for all inquiries and issues Audit processed invoices and purchasing card transactions daily to ensure accuracy of payment Reconcile payments daily and manage any payment errors, returns and reversals requested Research and resolve discrepancies with invoices and/or coding

Requirements

2+ years of Accounts Payable and/or processing experience required
Proficiency with Microsoft Office, in particular Microsoft Excel
Excellent organizational, written and verbal skills
Professional presence
Ability to work independently
Ability to effectively multi-task in a fast-paced environment
Detail-oriented; strong data entry skills

Nice To Haves

Experience with PeopleSoft or Oracle Fusion software preferred but not required

Responsibilities

Process all invoice and expense reports accurately, timely and in accordance with Company and departmental policies and procedures
Process voucher loads for high volume invoices and payment files
Validate that invoices are appropriately approved and supported and/or matched to a purchase order
Determine appropriate GL accounts for invoice coding
Manage our corporate card program including but not limited to reviewing the purchasing card transactions, ensuring proper coding and approval, acting as the first point of contact for all inquiries and issues
Audit processed invoices and purchasing card transactions daily to ensure accuracy of payment
Reconcile payments daily and manage any payment errors, returns and reversals requested
Research and resolve discrepancies with invoices and/or coding

Benefits

Medical, dental & vision
Hospital plans
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
Company paid Short and long-term disability
Health & Dependent Care Spending Accounts (HSA & DCFSA)
Transportation benefits
Employee Assistance Program
Tuition Assistance
Time Off/Leave (PTO, Allegis Group Paid Family Leave, Parental Leave)