Accounts Payable Associate

The Henry Ford•Dearborn, MI

1d•Onsite

About The Position

The Henry Ford is a nonprofit organization, an internationally recognized cultural destination, and a one-of-a-kind workplace. The Henry Ford provides unique educational experiences based on authentic objects, stories, and lives from America's traditions of ingenuity, resourcefulness and innovation. Our purpose is to inspire people to learn from these traditions to help shape a better future. Our team is inspired daily by one another as well as the authentic stories of innovation that we share across our four venues. We want you to be part of this legacy and take it forward and that aligns with our core values of being Curious, Authentic, and Passionate. Our Finance team is seeking an Accounts Payable Associate. As a vital part of the team, the person in this role will be responsible for processing and reviewing accounts payable for The Henry Ford (THF) and Henry Ford Academy (HFA), verifying compliance with organizational policies and federal, state and local requirements. This person will maintain and file all 1099 tax information and audits, and processes corporate credit card charges. For this role, you must adhere to accounting, check printing, and IRS reporting deadlines. This is a full-time position with expectations of being available Monday through Friday 9am – 5pm for meetings and require on-site activity in Dearborn for projects/meetings, etc.

Requirements

High school diploma
2 or more years of accounts payable experience
Proficient with computers and accounting systems
able to manage multiple priorities while maintaining strong attention to detail
Demonstrates professionalism when handling confidential information
able to work independently with minimal supervision
Strong communication skills
able to interact effectively with vendors and staff at all organizational levels
Ability to work collaboratively in a team environment and demonstrate commitment to The Henry Ford’s mission, vision, and values

Nice To Haves

Associate’s degree preferred

Responsibilities

Match invoices with purchase orders and receivers (when applicable), assessing the reasonableness of budgets charged, and verifying compliance with organizational policies and 1099 tax laws
Enter vendor information, batches of invoices and credit memos into the accounts payable system, prints, receipts and closes purchases orders as necessary
Audits and verifies data entered and batch totals to a system generated report
Process weekly accounts payable checks and electronic fund transfer payments
Responsible for printing reports, checks, and EFT forms to match invoices to checks and prepares checks for mailing with CFO approval
Assist with 1099 tax reporting that includes but is not limited to sending out W9 forms to vendors, maintains and updates 1099 tax and vendor information in accounting system, and merge duplicate vendor files as needed
Review all vendor activity, making 1099 adjustments and working with vendors and internal staff as necessar
Monitor IRS requirements for 1099 processing, updates 1099 software, creates and updates 1099 files, and orders and processes various 1099 tax forms annually for THF and the HFA
Reconcile vendor statements and communicates with vendors and internal staff as appropriate to resolve any differences
Respond in a timely manner to various off-schedule accounts payable requests, including processing of emergency requests for immediate checks, as well as voids and check reissuance
Monitor the accounts payable mailbox, opens and stamps mail, obtains approval signatures for invoices, reconciles vendor statements and maintains filing of check vouchers
Responds to internal (staff) and external (vendor) inquiries and creates reports/queries as needed
Acts as a team player and provides expertise within the department and with other departments as appropriate
Performs other duties as assigned to ensure the success and compliance of the finance team