Accounts Payable Assistant (Entry Level)

Invicta Software

About The Position

Invicta Software is seeking a detail-oriented and motivated Accounts Payable Assistant to join our finance team. This entry-level position offers a fantastic opportunity to launch your career in accounting by supporting our accounts payable operations. You will play a key role in ensuring timely and accurate processing of invoices and payments, helping maintain strong vendor relationships and contributing to the overall financial health of the company.

Requirements

High school diploma or equivalent; Associate’s degree in Accounting, Finance, or related field preferred.
Basic understanding of accounting principles and accounts payable processes.
Proficiency in Microsoft Office, especially Excel.
Strong attention to detail and organizational skills.
Excellent communication skills, both written and verbal.
Ability to work collaboratively in a team environment.
Willingness to learn and adapt in a fast-paced setting.

Nice To Haves

Familiarity with accounting software or ERP systems is a plus.

Responsibilities

Review and verify invoices for accuracy, completeness, and proper authorization.
Enter invoice data into the accounting system and prepare payment batches.
Assist with matching purchase orders, invoices, and receipts.
Communicate with vendors regarding payment status and resolve any discrepancies.
Maintain organized and up-to-date accounts payable files and records.
Support month-end closing activities related to accounts payable.
Assist with other administrative and financial tasks as needed.