Accounts Payable Specialist - Entry Level

Rubin Lublin • Peachtree Corners, GA

5d • Onsite

About The Position

Rubin Lublin, LLC is seeking an on-site Accounts Payable Specialist who is responsible for compiling, processing, and maintaining accounts payable. This role works closely with the Accounting Team to ensure timely, accurate processing of payables and consistent adherence to established policies and procedures.

Requirements

• Bachelors degree in Accounting, Finance, or related field; or One to two years of relevant accounts payable or accounting experience; or An equivalent combination of education and experience.
• Advanced Excel proficiency (including pivot tables and VLOOKUP).
• Strong analytical skills with ability to evaluate processes and recommend improvements.
• Solid understanding of accounting concepts, transactions, and workflow.
• Exceptional time management, prioritization, and organizational skills.
• Proficiency in Microsoft Office.
• Experience with accounting software (QuickBooks knowledge a plus).
• Strong written and verbal communication skills for interaction with staff, management, and vendors.
• Ability to work independently, meet deadlines, and manage multiple tasks simultaneously.
• Ability to interpret and follow written, verbal, and diagram-based instructions.
• Ability to analyze problems and implement solutions in standardized situations.

Nice To Haves

• Experience with process and procedure documentation preferred.
• QuickBooks knowledge a plus

Responsibilities

• Process accounts payable transactions, including reviewing invoices for accuracy, preparing check requests, and facilitating the approval and payment process.
• Review all vouchers for payment.
• Audit invoices against internal records and research discrepancies.
• Perform daily and weekly check runs for trust, operating, and client cost accounts.
• Serve as backup to accounting management for check processing, check distribution, and deposit preparation.
• Respond to vendor inquiries and maintain professional communication.
• Generate accounts payable reports and maintain accurate, organized AP files.
• Assist with cash flow projections related to accounts payable.
• Assist with exporting invoices from the case management system into the accounting program.
• Maintain quality control standards in accordance with firm policies and objectives.
• Support the Accounting Team with special projects.
• Collaborate with operations and other internal departments on financial-impact projects.
• Assist in developing and updating process and procedure documentation for the AP group.
• Perform other duties as assigned.

Benefits

• Competitive salary based on experience
• Comprehensive benefits package, including medical, dental, and vision coverage.
• Matching 401(k) plan.
• Paid parental leave.
• Paid holidays and vacation.
• Team-building events, holiday and birthday celebrations, and a supportive firm culture.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level