Accounts Payable (AP) Specialist

Arch Amenities Group

13h

About The Position

The Accounts Payable Specialist is responsible for managing the full-cycle
accounts payable process, ensuring accurate and timely processing of invoices,
payments, and vendor records. This role plays a key part in maintaining strong
vendor relationships, safeguarding internal controls, and supporting the
integrity of financial reporting.

Requirements

• Associate or bachelor's degree in accounting, Finance, or related field preferred
• 2+ years of accounts payable or general accounting experience
• Experience in high-volume or multi-entity environments preferred
• Proficiency in Excel
• Experience with ERP systems (e.g., NetSuite, Workday, SAP, or similar)
• Strong understanding of basic accounting principles
• High attention to detail and accuracy
• Strong organizational and time-management skills
• Ability to prioritize in a deadline-driven environment
• Professional communication skills
• Strong sense of accountability and ownership

Nice To Haves

• Associate or bachelor's degree in accounting, Finance, or related field preferred
• Experience in high-volume or multi-entity environments preferred

Responsibilities

• Review, code, and process vendor invoices in accordance with company policies
• Match invoices to purchase orders and receiving documentation (3-way match)
• Ensure proper approval workflows are followed
• Resolve discrepancies with vendors and internal departments
• Prepare and process weekly check runs, ACH, and wire payments
• Monitor payment schedules to ensure timely and accurate disbursements
• Maintain positive pay files and banking uploads
• Reconcile vendor statements and follow up on outstanding items
• Set up and maintain vendor records, including W-9 collection
• Ensure compliance with 1099 reporting requirements
• Respond to vendor inquiries in a professional and timely manner
• Reconcile AP subledger to the general ledger
• Assist with month-end close, including accruals and AP aging review
• Maintain organized records and documentation for audit support
• Ensure adherence to internal controls and approval thresholds
• Identify opportunities to streamline invoice processing and improve efficiency
• Support implementation of AP automation tools or system enhancements

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree