AP (Accounts Payable) Supervisor

ForeFront Power • San Francisco, CA

2d • Hybrid

About The Position

The Accounts Payable (AP) Supervisor will be an integral member of Corporate Finance department, overseeing AP functions specifically, and communicating with multiple teams and levels within the organization and vendors to ensure all AP functions are carried out efficiently.
This position will be based in our San Francisco office. The AP Supervisor will follow a hybrid work structure where employees can work remotely or from the office, as needed, based on demands of specific tasks (1~2 days/week from the office, periodic meetings in the office, and annual company offsite). The AP Supervisor reports to the Director, Accountin,g and works within the Corporate Finance department. The AP Supervisor directly manages the Senior Coordinator, AP and AP Coordinator positions.

Requirements

• Bachelor’s degree in Accounting, Finance, or relevant field
• Thorough understanding of AP functions with 5+ years of experience with 2+ years managing direct reports.
• Excellent supervisory and analytical skills, and ability to motivate direct reports (AP Coordinator and AP Senior Coordinator)
• Keen multi-tasking capabilities, flexibility, organizational skills, attention to detail, ability to work under strict deadlines
• Strong organizational and communication skills, both oral and written
• Proficient in Microsoft Office (Excel, Word, Outlook, and PowerPoint)
• Desire to work in a growing company in the renewable energy field

Nice To Haves

• Knowledge of Sage Intacct is a plus
• Experience with process automation is a plus

Responsibilities

• Supervise employees involved in AP functions ( AP Senior Coordinator and AP Coordinator)
• Support vendor onboarding, including review of their IRS Form W-9 for tax ID, new vendor form for banking information, and annual 1099 filings.
• Contact vendors to verbally confirm their banking information (new and/or any changes).
• Ensure verification follows anti-fraud policies and is continually reviewed to stay in compliance with company policies.
• Set up vendors in our accounting system (Sage Intacct), including any changes/updates to existing vendors
• Research open AP items as required, and provide clear and professional communication internally to employees (end-users of our accounting system) and externally to vendors regarding discrepancies, policies, and procedures
• Review purchase orders/invoices for proper approval and documentation as part of procure-to-pay process (P2P) in our accounting system, ensure proper coding to appropriate GL accounts and cost centers by analyzing documentation and coordinating with Corporate Finance department
• Oversee reports regarding AP items such as aging report, and ensure correct payments are made in a timely manner
• Perform final review and approval of expense reports for proper documentation (receipts, etc.) and compliance with our travel and expense policy. Ensure proper coding to appropriate GL accounts and cost centers in liaison with the Manager, Accounting and provide support for reporting employee expenses in GL and reimbursements
• Provide short-term cash forecasts based on AP balances and payment terms as requested
• Supervise and coordinate weekly payment runs by organizing approved payments, ensuring complete and accurate banking instructions, and following up with remittance requests. All while upholding the proper approval policies
• Manage implementation of system and process improvement plans related to AP, working cross functionally with Corporate Finance and IT
• Perform other related duties as assigned

Benefits

• This is a regular, full-time position eligible for benefits.
• We offer a comprehensive benefits package including competitive base salary and bonus potential; health, vision, and dental coverage; commute assistance; professional development; Paid Time Off; and 401(k) with employer match.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level