Accounts Payable (AP)/ Accounts Receivable (AR) Specialist

Northern Technologies Group, Inc.•Lake Magdalene, FL

13d

About The Position

Position Summary The AP/AR Specialist will be responsible for managing all aspects of accounts payable and accounts receivable functions. Tasks will include processing bills, processing invoices, handling payments, reconciling accounts, and ensuring accuracy in financial records. The AP/AR Specialist should have the ability to multitask, keep up with detailed information all while maintaining confidentiality within the finance department.

Requirements

Bachelor’s degree in Accounting, Finance or a related field or equivalent
Some work experience in the finance or accounting field is preferred
Understanding of accounting principles and practices
Proficiency with accounting software and Microsoft Office Suite (especially Excel)
Strong attention to detail and accuracy
Excellent organizational skills
Effective communication skills, both verbal and written
Ability to work independently and as part of a team in a fast-paced environment
Ability to handle sensitive financial information with confidentiality and discretion

Responsibilities

Process and review vendor bills for accuracy and timely payment
Verify purchase orders, receipts, and contract terms to ensure proper matching
Prepare and schedule payments to vendors, ensuring adherence to payment terms,
Manage vendor inquiries and resolve discrepancies or payment issues
Maintain accurate and up-to-date accounts payable records
Update vendor details when needed
Assist with the preparation of weekly, monthly and year-end reports for finance department
Generate and send customer invoices according to contractual terms and agreements
Monitor accounts for overdue payments, initiate collection actions, and follow up with clients
Reconcile customer payments and apply them accurately to accounts and invoices
Handle customer inquiries and resolve invoicing issues or discrepancies
Maintain records of received payments and ensure accurate entry of transactions within the accounting system
Reconcile AP/AR accounts regularly and resolve any discrepancies
Monitor and update payment schedules and aging reports for both accounts payable and accounts receivable
Maintain confidentiality and security of financial data and adhere to company policies regarding data protection
Assist with other duties as needed