Accounts Payable Analyst
About The Position
The Accounts Payable Analyst is an integral member of the Accounts Payable and Expenses team. This position plays a critical role in the enhancement and ongoing maintenance of the university's service reputation with its internal customers and external suppliers across a variety of interest points, primarily in terms of timely and accurate payments. The Accounts Payable Analyst has a strong, pivotal role to ensure that payment issues are communicated internally, responses are assembled and distributed to customers quickly and accurately and done so with a positive and helpful attitude that reflects the values of the Controller's Office at Rice University. This position will also provide direct support and overflow services to the accounts payable team. This role can expect continued cross-training and exposure to invoice processing.
Requirements
- Bachelor's Degree
- One or more (1+) years of accounts payable experience
- Proficient computer skills and demonstrated experience with office software and email applications (Outlook and Gmail)
- Experience working with enterprise resource planning (ERP) systems such as SAP, Oracle, Workday
- Demonstrated success in follow-through and completing routine tasks
- Advanced organizational, critical thinking, verbal and written communication skills
- Excellent customer service and interpersonal skills
- Ability to prioritize, multi-task, work both independently and collaboratively as part of a team
- Strong problem-solving skills: ability to work well in a fast-paced environment
- Efficiently handle high-volume workload
- Excellent attention to detail
- Accounts Payable experience
Nice To Haves
- Oracle experience
- Demonstrated success with basic accounting skills
Responsibilities
- Ensure that payment run is processed in a timely manner by preparing and analyzing the payment file
- Perform a thorough audit of payment files for errors and make corrections
- Perform general accounting activities, including the preparation, maintenance and reconciliation of ageing reports and outstanding checks.
- Prepare and analyze accounting transactions and ensures the integrity of accounting records for completeness, accuracy and compliance with accepted accounting policies and principles
- Identify, prioritize, and resolve financial issues; probe beyond stated situation; identify underlying issues; recognize and troubleshoot exceptions
- Effectively communicate, update, persuade, and facilitate discussions with all levels of management
- Recommend, assist, test, or implement process streamlining, system improvements or workflow changes; participates as a project team member
- Reconcile vendor statements and resolve any outstanding issues
- Proactively escalate risks and unresolved issues to leadership
- Maintain appropriate disbursement processing controls and assist with processing the file for deductions, garnishments, and direct deposits, including returned monies and payment cancellations.
- Process stop payment requests and coordinates with general accounting for checks that are ready to be escheated, including stop payment requests and re-issuing outdated payments as appropriate.
- Identify, review, and process credit memos timely
- Process invoices using 3-way match
- Participate in internal and external audit processes by compiling required documents
- Enforce the University’s policies and procedures as applicable
- Assist with the Pcard program on a backup basis, including card administration and issue resolution.
Benefits
- Knowledge of word processing, spreadsheet, email, and database software
- Basic knowledge of accounting and accounting principles
- Working knowledge of accounting systems
- Maintains confidentiality of organizational information
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
