Accounts Payable Administrator (Coeur d'Alene)

Idaho Forest Group•Coeur d'Alene, ID

8d•Onsite

About The Position

The Accounts Payable (AP) Administrator is responsible for managing and processing the company's accounts payable transactions. This role involves maintaining accurate vendor records, processing invoices and payments, resolving discrepancies, and ensuring compliance with accounting policies and regulations. The AP Administrator will collaborate with various departments to facilitate efficient financial operations and support the overall accounting team. Key duties include handling vendor inquiries, matching invoices to purchase orders, and managing vendor statements.

Requirements

High school diploma or GED
Knowledge of local, state, and federal laws and regulations.
Proficient knowledge in computer systems including but not limited to Excel, Word, PowerPoint, electronic scheduling and e-mail, and financial planning software
The ability to express ideas clearly and effectively, both verbally and in writing.
The ability to work collaboratively with others towards a common goal.
Ability to pass a drug and alcohol test, post-offer pre-employment physical, and background check.

Nice To Haves

Valid Driver’s License
Previous manufacturing environment experience.
1+ years of accounts payable experience
Familiarity with accounting principles.

Responsibilities

Match purchase orders with invoices and resolve discrepancies with the purchasing department.
Respond to vendor inquiries about invoices and payments.
Proactively manage vendor statements and resolve discrepancies.
Review purchase order receiving reports and work with purchasing to resolve older items and issues.
Route invoices without purchase orders for approval and account coding.
Comply with federal, state, and company policies, procedures, and regulations.
Support the accounting team and assist with special projects.
Backup weekly accounts payable payment batches for processing, as needed.
Prepare outgoing mail and correspondence, including emails and faxes.
Manage office supplies, breakroom/kitchen stock, mail/packages, recycling/shredding services, reception/front desk, and phone calls.
Organize department events, training, and celebrations; arrange catering, conference rooms, setup/cleanup.
Research and book travel, manage itineraries, and assist with departmental calendar coordination.
Handle scanning, copying, filing, templates, data entry.
Perform other duties as needed.