Accounts Payable - Administrator

Fairstone Bank•Montreal, QC

5d•CA$50,000 - CA$60,000•Hybrid

About The Position

Fairstone Bank and its family of brands are united in delivering innovative, accessible and reliable financial solutions that enable Canadians to reach their goals. Over the years, our brand family has grown. In 2024, Home Trust Company, Home Bank and Oaken Financial became part of the Fairstone Bank family of brands, alongside Fairstone, EdenPark and Fig. Together, we are the leading alternative lending bank in Canada. We have the collective experience and expertise to better serve our customers and foster our partners’ growth. With a diverse suite of products—residential and commercial mortgages, consumer deposits and GICs, credit cards, retail and automobile financing, personal loans and digital lending—we offer financial solutions tailored to all Canadians, including newcomers, small-business owners, smart investors and savvy consumers. Join Fairstone as a Accounts Payable - Administrator, and be part of our talented and growing team! About the role: Participate in the daily management of Supplier Invoices under “Accounts Payable” and Employee Reimbursements under “Expenses”. Ensure invoices are entered in a timely manner, work with other departments to obtain missing information on invoices and support other A/P colleagues as required. Process invoices / requests accurately and in a timely manner, ensuring all financial transactions are accurate. Match purchase order (PO) invoices against POs and appropriate receipts, and work with the Procurement department to resolve discrepancies and issues. Ensure accuracy of inputted sales tax (GST/QST/HST) and sales tax self-assessment at the time of invoice processing. Effectively communicate and liaison with vendors and other departments to resolve all inquiries. Organize all invoices received in the department, manage accounts payable inbox, scan documents as required. Reconcile vendor statements and resolve discrepancies. Process supplier accounts in ERP systems and audit documentation against AP policy for accuracy. Assist with month-end closing procedures. Help with processing employee expense reports and ensure compliance with company policies, when required. All other related tasks.

Requirements

College diploma in Accountancy (DEP) or Attestation of Collegial Studies (AEC)
One to three years of relevant experience
Good knowledge of computer software such as MS Office (more specifically Excel)
Familiarity with ERP systems (Accounts Payable module of Workday, SAP an asset)
Ability to handle considerable volume under tight deadlines
Effective time management skills and ability to multitask
Strong communication skills.
Strong attention to details.
Teamwork and tactfulness.
Ability to develop positive relationships with peers
Strong analytical skills

Nice To Haves

Familiarity with ERP systems (Accounts Payable module of Workday, SAP an asset)

Responsibilities

Participate in the daily management of Supplier Invoices under “Accounts Payable” and Employee Reimbursements under “Expenses”.
Ensure invoices are entered in a timely manner, work with other departments to obtain missing information on invoices and support other A/P colleagues as required.
Process invoices / requests accurately and in a timely manner, ensuring all financial transactions are accurate.
Match purchase order (PO) invoices against POs and appropriate receipts, and work with the Procurement department to resolve discrepancies and issues.
Ensure accuracy of inputted sales tax (GST/QST/HST) and sales tax self-assessment at the time of invoice processing.
Effectively communicate and liaison with vendors and other departments to resolve all inquiries.
Organize all invoices received in the department, manage accounts payable inbox, scan documents as required.
Reconcile vendor statements and resolve discrepancies.
Process supplier accounts in ERP systems and audit documentation against AP policy for accuracy.
Assist with month-end closing procedures.
Help with processing employee expense reports and ensure compliance with company policies, when required.
All other related tasks.