Accounts Payable Administrator

Organika Health Products Inc•Vancouver, BC

About The Position

The Accounts Payable Administrator is responsible for the accurate, efficient, and timely processing of vendor invoices and payments. This role plays a key part in maintaining strong and professional vendor relationships while ensuring compliance with internal controls and financial procedures. The ideal candidate is highly organized, detail-oriented, and an effective communicator who thrives in a fast-paced environment.

Requirements

Minimum one year experience in full-cycle accounts payable.
Experience in processing electronic payments such as wires, EFT and others.
General understanding of accounting processes.
Team player and able to work collaboratively with other departments.
Adaptability in a high-volume, fast-paced, and dynamic environment.
Detail-oriented along with excellent organizational, analytical and time management skills.
Excellent communication skills, both written and verbal.
Proficiency in Microsoft Office applications (Outlook, Excel, Word).

Nice To Haves

Experience with Adagio Accounting software an asset.

Responsibilities

Match PO’s, packing slips, and other supporting documents to vendor invoices.
Ensure adequate approval for all purchase orders per the company Approval Matrix.
Ensure the appropriateness of GL account coding on invoices and request revised coding if necessary.
Prepare GST filling on monthly basis.
Ensure timely processing and payment of vendor invoices.
Assist in the preparation of month-end accruals.
Ensure closing the AP subledger on Day 2 each month.
Follow-up on payment terms with vendors.
Maintain good working partnerships with vendors both local and overseas.
Maintain clean vendor records.
Respond to queries received from vendors and department managers in a timely manner.
Monthly reconciliation of vendor statement against vendor records in the system.
Perform administrative functions including filing, scanning and other requests.