Accounts Payable Administrator

David S Brown Enterprises•Owings Mills, MD

1d•$55,000 - $65,000•Onsite

About The Position

We are seeking a detail-oriented and organized Accounts Payable Administrator to join our Accounting team. Under the daily direction of the Controller, the Accounts Payable Administrator is responsible for supporting the accounting, property management, and construction teams with accounts payable functions. The ideal candidate is highly organized, accurate, dependable, and comfortable working in a deadline-driven environment while managing multiple priorities.

Requirements

Proficiency in Microsoft Word, Excel, and Outlook.
Ability to add, subtract, multiply, and divide using whole numbers, fractions, decimals, and percentages.
Ability to identify and resolve routine problems involving concrete variables and standardized accounting procedures.
Ability to read and understand instructions, correspondence, invoices, and business documents. Must also be able to prepare clear and professional written correspondence and communicate effectively with vendors and internal team members.
Ability to sit and work at a computer for extended periods.
Regular use of a computer keyboard, calculator, telephone, and other standard office equipment.
Ability to use hands for filing, handling invoices, operating office equipment, and other administrative functions.
May occasionally be required to stand, walk, bend, kneel, crouch, push, or pull.
Ability to occasionally lift and/or move up to 20 pounds.

Nice To Haves

Previous accounts payable, accounting, bookkeeping, or related administrative experience preferred.
Experience with Yardi and PayScan preferred.
Strong attention to detail and commitment to accuracy.
Excellent organizational and time-management skills.
Ability to prioritize multiple responsibilities and meet deadlines.
Ability to work independently while also contributing effectively as part of a team.
Strong problem-solving and reconciliation skills.
Ability to maintain confidential financial and business information.
Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.

Responsibilities

Review and analyze invoices to ensure expenses are charged to the appropriate accounts.
Process vendor payments accurately and in a timely manner.
Verify vendor accounts by reconciling monthly statements and researching discrepancies.
Reconcile processed work by verifying entries and account balances.
Assist with monthly mortgage processing.
Verify that invoices have received the appropriate approvals prior to processing payments.
Verify applicable lien releases are on file and agree with payment amounts prior to issuing checks.
Research invoice, payment, and account discrepancies under the direction of the Controller.
Maintain accurate and organized accounts payable records and documentation.
Follow established accounting policies, procedures, and internal controls.
Collaborate with property, accounting, construction, and other internal teams to evaluate and resolve discrepancies.
Communicate professionally with vendors and internal team members regarding invoices and payments.
Assist with additional accounting and administrative responsibilities as assigned.

Benefits

10+ days of paid vacation
paid sick leave
a paid day off for your birthday
9 paid company holidays
401(k) retirement plan with a 50% company match up to 8%
Comprehensive medical, dental, and vision insurance with employer contributions
15% apartment rental discount for eligible employees
Tuition reimbursement for undergraduate and graduate courses, certifications, and seminars
Employer-paid Term Life & AD&D Insurance
Employer-paid Short-Term Disability
Wellness program
gym membership
Opportunities for professional development and career growth
Discretionary performance bonuses