Accounts Payable Administrator

Legend Homes•Houston, TX

10d•Hybrid

About The Position

Performs general clerical duties including copying, scanning, telephones, record keeping, spreadsheets, data entry, and maintaining office files. This role involves processing and coding up to 150 invoices daily, working vendor statements to ensure accuracy, and resolving billing discrepancies with vendors. The administrator will also collaborate with construction and maintenance teams for verification and approval, follow up on due invoices, assist with department process improvements, and provide quality customer service to all departments.

Requirements

Working knowledge of document control procedures of filing and record retention systems
Ability to build positive rapport with individuals at all levels of the organization, as well as outside the company.
Ability to maintain professionalism and a strong customer-focused demeanor with demanding clientele.
Knowledge of management methods and sound employee relations techniques with an ability to connect to staff, troubleshoot problems and help teams collaborate, as necessary.
Friendly and welcoming demeanor with the ability to maintain professionalism and a strong customer-focused demeanor with demanding clientele.
Excellent time management skills, detail-orientation and ability to multi-task and prioritize work.
Strong decision-making and problem-solving skills, along with advanced conflict resolution skills.
Effective communication and interpersonal skills and proficient in English. Must be able to articulate needs and convey information verbally and in writing effectively with employees, customers, supervisors, and co-workers throughout the organization.
Able to work in an equitable, inclusive, and diverse environment.

Nice To Haves

Working knowledge/proficiency in various software such as Microsoft Office Suites and Netsuite preferred but not required

Responsibilities

Performs administrative work, including maintaining files and scanning and filing a digital copy.
Processing/coding up to 150 invoices daily.
Working vendor statements to ensure accuracy and work with our vendors to resolve any billing discrepancies.
Working with construction and maintenance teams for verification and approval purposes.
Follow up with internal approvers on due invoices, as necessary.
Assist with department level process improvements.
Provide quality customer service to all departments servicing.
Additional duties may be added as needed.