Accounts Payable Administrator

Comfort Systems USA

About The Position

We are seeking a detail-oriented and organized Accounts Payable Administrator to join our Accounting Department. The ideal candidate will be responsible for processing vendor invoices, payments, and transactions, ensuring timely and accurate financial operations. Welcome to Quality Air, where excellence in HVAC services meets innovation, precision, and dedication. As a premier HVAC mechanical contractor, we are here to serve your every need, from designing and building to maintaining and renovating HVAC systems. At Quality Air, we don’t just provide heating, ventilation, and air conditioning solutions; we deliver comfort, quality, and peace of mind.

Requirements

Associates degree in Business, Finance or Accounting.
One year of experience in Accounts Payable or Accounting.
Basic understanding of accounting transactions.
Strong organizational skills and attention to detail.
Effective verbal and written communication skills.
Excellent data-entry skills (speed and accuracy).
Ability to work autonomously and in group environments with minimal supervision.
Proficient in Office 365 products and ERP systems.

Nice To Haves

Intermediate Excel experience preferred.

Responsibilities

Process and post vendor invoices.
Research and resolve vendor inquiries within department standards.
Review and reconcile vendor statements.
Monitor approval workflow to ensure timely posting and payment.
Prioritize invoices according to cash discount potential and payment terms.
Perform verbal verification of vendor changes per company policy.
Process vendor payments.
Perform 1099 processing.
Prepare sales/use tax filings for Management’s review.
Prepare National Purchasing reporting for vendor rebates.
Support period-end activities by completing responsibilities within close timeline.
Perform additional assignments as needed.