Accounts Payable Accountant

GLIDE•San Francisco, CA

6d•$34 - $36•Onsite

About The Position

GLIDE is a nationally recognized center for social justice, dedicated to fighting systemic injustices, creating pathways out of poverty and crisis, and transforming lives. Through its integrated comprehensive services, advocacy initiatives, and inclusive community, GLIDE empowers individuals, families, and children to achieve stability and to thrive. GLIDE is on the forefront of addressing some of society’s most pressing issues, including poverty, housing and homelessness, and racial and social justice. GLIDE’s mission is to create a radically inclusive, just, and loving community mobilized to alleviate suffering and break the cycles of poverty and marginalization. Reporting to the Assistant Finance Manager, the AP Accountant is responsible for accurate, complete, and timely management of trade vendors, employee expenses and payments. The staff accountant works closely across all levels of leadership to review all payment requests processed in Concur Invoice and Expense Management. Approximately 150-200 invoices/reports are processed each week.

Requirements

Knowledge of Generally Accepted Accounting Principles and internal controls
Minimum of three (3) years working as an accounting professional (preferably in a non-profit setting).
Must have advanced proficiency with Microsoft Excel
Familiarity and ease in navigating accounting system preferably Sage Intacct and Concur Expense and Invoice Management
Excellent oral skills, including the ability to communicate across all levels of management.
Ability to work effectively as part of a team, and independently without much supervision.
Ability to multi-task, meet deadlines, while maintaining accuracy in the work produced.
Must pass HIPAA and Fraud Waste Abuse certifications within 30 days of hire.
Must pass basic background check bond.
Ability to be back-up AR-Receipts daily deposit functions to ensure business operations continuity.

Responsibilities

Checks the Wells Fargo Vantage online banking and flag unusual activities (outside normal spending limits).
Validate all credit card charges are fully documented and approved by the departmental head.
Accepts or rejects payments in accordance to GLIDE-Wells Fargo positive pay control policy.
Checks Wells Fargo Vantage online portal to ensure any direct debits or automatic payments are recorded onto Intacct.
Reviews invoices processed and captured in Concur are properly substantiated and approved.
Reviews correct general ledger code combination (project, department, period posting, and description).
Validates line item with budget and flags any expense item not in the approved budget.
Verifies vendor information and updates vendor records in Concur and Intacct.
Ensures that no duplicate payments are processed, researches and resolves discrepancies.
Accepts and posts vouchers onto Intacct immediately when review process is met.
Organizes check batch by check number and sends to Assistant Finance Manager or Sr Director for review.
Process check run and ACH batch. Employee reimbursements, utilities, employee benefits and program service providers are prioritized and paid on the next cycle.
Mails checks on Fridays or emails notification if paid electronically via ACH.
Sends weekly reminder to BUMs of any outstanding or invoices captured in Concur.
Generates weekly AP aging, research outstanding items over 30 days.
Maintains accounts payable vendor files, record updates and resolves vendor inquiries.
Assigns a default GL code combination when new vendor is set-up.
Checks the Wells Fargo credit card portal to ensure adequate balance is available.
Orders gift card incentives when requested by programs.
Assists with remote check deposits and bank errands when required.
Sends monthly card usage report to the CFO and Sr Director.
Reports any unreported charges by the 5th of each month following.
Conducts incentive/gift card inventory and notifies the controller of any discrepancies.
Assists controller with the expense reporting, invoice training and financial audits.
Will perform other duties as assigned by the Assistant Finance Manager or Sr Director.