Accounts Pay/Rec Specialist (#9180)

NextDeavor • Irvine, CA

12d

About The Position

This role supports accurate and timely invoicing and collections to help ensure predictable cash flow and revenue recognition for the client. You will work closely with internal stakeholders—Operations, Shipping, Planning, Production Support, Sales—and occasionally with customers to resolve billing and receivables issues. This role is a contract position with an expected 40-hour workweek and periodic weekend coverage (minimum two Saturdays/month).

Requirements

• High school diploma or equivalent
• Minimum 2 years of relevant invoicing/accounts receivable or accounting experience
• Proficiency in Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, INDEX/MATCH, basic formulas)
• Experience with ERP or billing systems and order-to-cash processes
• Strong attention to detail and accuracy in data entry and reconciliation
• Ability to work overtime and commit to at least two Saturdays per month as business needs require
• Good written and verbal communication skills and ability to interact with internal teams and external customers
• Ability to prioritize workload, manage multiple tasks, and escalate issues as appropriate

Nice To Haves

• Associate's or Bachelor's degree in Accounting, Finance, or related field
• Experience with Microsoft Power BI or other reporting tools
• Prior experience in a manufacturing, distribution, or government-contracting environment
• Familiarity with billing compliance, tax requirements, or export controls related to invoicing

Responsibilities

• Prepare and issue customer invoices accurately and in a timely manner using the ERP system
• Verify purchase orders, contracts, shipping documentation, and order entry prior to invoicing to ensure billing accuracy
• Review and reconcile invoice discrepancies and coordinate corrections with Operations, Sales, and Shipping
• Support month-end close activities related to invoicing and revenue recognition (cutoffs, accruals, reconciliations)
• Assist on Accounts Receivable collections by contacting customers via phone or email to collect past-due balances
• Prioritize collection activities based on aging, risk, and account history and monitor promises to pay
• Investigate short pays, deductions, chargebacks, and invoice disputes and coordinate resolution with cross-functional teams
• Provide documentation and support for internal and external audits and maintain collection notes and aging reports
• Continuously identify opportunities to improve invoicing processes, automation, and data quality

Benefits

• health, vision and dental benefits for contract employees
• Paid sick leave eligibility is contingent on state of residence
• Optional 401k Plan (excludes employer match)
• Opportunity to get your foot in the door at a well-established corporation, with potential for extended or permanent full-time employment

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED