Accounts Coordinator

Balfour Beatty•Carlisle, PA

8d•Onsite

About The Position

The Accounts Coordinator’s role is to review, process and discuss accounts payables and receivables and provide Operations Lead support in financial reviews and audits.

Requirements

High School Diploma or GED
Minimum of 1 year experience in an administrative, customer service, or accounts payable/accounts receivables role
Customer relations
Strong communication skills
Microsoft Office: Excel proficient
Possession of a valid state issues driver’s license and safe driving record are required

Nice To Haves

Yardi Property Management Software is a plus

Responsibilities

Review status of purchase orders such as order dates and receive dates.
Collect, review, and process invoices for payment, ensuring invoice details match purchase order details.
Post invoice batch(s) in Yardi, weekly and monthly.
Communicate with vendors and internal team members on PO/Invoice details and ensure accuracy and compliance with company policy.
Manage AP using YARDI accounting software and other programs as applicable.
Processing, to include reconciliation, of AP for vendors and other entities.
Auditing purchase orders, prices, terms of payment, and additional charges (change orders, fees, deductions).
Establishing and maintain current vendor relationships and using proper policy and procedures to add new vendors.
Communicate with on-site management and residents to resolve rental rate issues.
Post and review rental payments daily.
Review and secure confidential documents such as Military Orders, Pay Statements, Banking Information and Dependent Statuses.
Review vendor, price, itemization data and ensure all areas of purchase orders are filled completed.
Inspect PO General Ledger accounts are properly coded.
Communicate with Management Team on rental rate issues, Yardi data or other data that pertains to financial status of a Resident.
Review lease for familial status, signature, and proper lease charges; review pay statements, if available, and Military Orders to confirm rank, status, and duty location.
Review BAH reconciliation forms, charge sheets and other related charge files.
Ensure proper charges are created and update ledgers.
Process deposit accounting and ensure all charges and credits are accurate.