Accounts Administrator

McGill University•Sherbrooke, QC

6d•CA$28 - CA$34•Hybrid

About The Position

Under the direction of the immediate supervisor, administer accounts. Acts as resource person and resolves problems. Processes or monitors the processing of financial, accounting and payroll transactions. Examines, analyses and reconciles accounting and financial records as well as documents such as bank statements, expenditures, budgets, loans and others. Ensures accuracy and compliance with University, government and granting agency guidelines, as well as accounting, reporting and payroll policies and procedures. Performs various administrative tasks according to the needs of the unit.

Requirements

Knowledge of accounting principles.
Demonstrated organizational skills and ability to multi-task.
Accuracy and attention to detail.
Ability to clearly transmit and receive information.
Must be client-focused and service-oriented.
Demonstrated ability to work in a PC environment using word-processing, spread sheets and database packages; FIS and Crystal Reports.
English and French, spoken and written.
Authorized to work in Canada.
Willing to work in the province of Quebec.

Responsibilities

Verify that invoices are valid and approved as per department standards.
Process and index invoices.
Process change-orders and purchase requisitions.
Verify vendor statements and follow up on any issues.
Maintain the resource email account for invoice receipt and distribute accordingly.
Create and update capital project funds.
Update and set up budgets for capital projects.
Maintain and update the capital asset database to ensure accuracy and completeness.
Coordinate with faculty members to schedule appointments for asset identification and tagging.
Perform various administrative and clerical tasks according to the needs of the unit.
Update various government reports.

Benefits

Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
Competitive vacation policy
Two (2) personal days
Two (2) floating holidays
Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
Paid time off over the December holiday period
Tuition waiver for regular employees and their dependents
Up to two (2) days of remote work per week where the position permits