Accounting Technician

Mesa County•Grand Junction, CO

11d•Onsite

About The Position

The Accounting Technician works as an administrative support team member in the Criminal Justice Services Department, providing support to employees and management staff. The position ensures county funds are accurately tracked and disbursed, and that cash receipts, revenues, expenditures, invoices, deposits, and related records are properly recorded, verified, reconciled, and reported. The role prepares local and state reports, monthly summaries, and statistical data. The position handles accounting and administrative work that includes reconciling reports and deposits, maintaining general ledger and accounts payable and receivable records, processing invoices and provider payments, entering data in county and state systems, and preparing client-account reports. Other duties include supporting client records and service coordination, managing wait lists, maintaining supplies and office equipment, assisting with contracts and agreements, and providing required victim notifications and case-management data entry. The work takes place in a standard office environment within a secure residential correctional facility, with contact with Community Corrections clients.

Requirements

High school diploma or equivalent.
One year of vocational or technical school coursework in bookkeeping, accounting, or a related area.
One year of related accounting clerical experience.
Valid Colorado driver’s license.
Any combination of education, training, and experience that provides the knowledge, skills, and abilities required for the job.
Ability to stand, stoop, sit, bend, twist, and lift up to 10 pounds.
Ability to work in a secure residential correctional facility and have contact with residential Community Corrections clients.
Ability to work with resistant and difficult people.

Nice To Haves

Background in accounting, data entry, government purchasing, or customer service.

Responsibilities

Reconcile state reports and balance funds monthly and quarterly.
Reconcile daily revenue deposits with the treasurer’s office and audit general ledger account coding.
Maintain accurate general ledger records and manage service-provider invoices, including entering approved invoices into the county finance system.
Collect and enter data in state and county systems and prepare statistical reports as needed.
Prepare invoices for the state and other agencies and authorize monthly provider payments for client services.
Perform timekeeper duties as needed, checking employee timesheets and system entries for accuracy.
Maintain accounts payable and accounts receivable invoices and communicate with treatment providers and vendors about billing.
Track vendor codes, match them to account codes, evaluate invoice coding, and process invoices.
Maintain client records in state databases, including intake, discharge, and movement information, and ensure client movement matches department tracking systems.
Make purchases for departments and maintain Xerox equipment, offices, classrooms, and supply rooms.
Assist with contract maintenance and prepare agreements and grants for annual review as needed.
Prepare client withdrawals, balance accounts using system software, and ensure trust-account bank records match department software.
Prepare reports for staff and clients regarding client accounts and manage service wait lists.
Coordinate services with providers.
Review case files to identify victims entitled to notification, research contact information, and provide required written and telephone notifications about court dates, case-status changes, and defendant releases.
Enter victim-contact data into the case-management system and perform filing tasks.
Enter court-record data using correct forms and procedures and review other staff entries for data integrity.
Count client funds, prepare daily deposits, and make weekly client disbursements, including spending or phone cards.
Process promissory notes and track client payments and outstanding balances.
Process court referrals and create database records for pending clients.
Prepare reports and notices for courts and help resolve questions about sentencing information.
Interact with clients on a limited basis regarding financial or payroll issues.
Communicate clearly, effectively, and professionally in writing and orally.
Perform other related duties as assigned.