Accounting Technician (2 Positions)

Pasadena Area Community College District•Pasadena, CA

1d•Onsite

About The Position

Under general supervision, the position is responsible for computing, classifying, and recording numerical data to keep financial records for the District. The position performs routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records.

Requirements

A High School Diploma, the equivalent, or higher.
Two (2) years of experience working in fiscal/financial services.
Book keeping principles
Financial and statistical record keeping methods, practices, and terminology
Basic mathematics and financial calculations
Federal and state regulations governing tax documents
District policies related to fiscal processes
Customer service
Enterprise resource planning (ERP) software
General office software and equipment
Apply knowledge of book keeping, basic mathematics, financial and statistical record keeping methods, practices and terminology to record and process financial transactions for assigned accounting areas.
Use knowledge of basic mathematics and financial calculations to process amounts due, interest charges, tax charges, indirect cost charges, balances, discounts, equity, and principal.
Apply knowledge of federal and state regulations governing tax documents to assist in producing such documentation.
Apply knowledge of District policies to ensure that financial transactions are processed according to the appropriate procedure.
Ensure effective customer service during interactions with District staff and appropriate stakeholders.
Use ERP software to enter financial information, access financial information, and answer general questions related to specific accounts.
Use general office software and equipment to develop reports, aggregate data, and communicate with District staff
Effectively perform basic accounting duties.
Effectively understand and follow oral and written directions.
Accurately index, alphabetize, and compare names and numbers.
Effectively compute complex arithmetical calculations with speed and accuracy.
Assume the first level of responsibility for the bookkeeping and record-keeping for a specific accounting function.
Ability to plan, organize, and prioritize work to ensure that deadlines are met.
Communicate effectively orally and in writing.
Develop and maintain effective working relationships with District staff.
The position will continuously (5.6 hours – 8 hours) be required to sit and exhibit the use of sight and fine manipulation to operate a computer.
The position will continuously (5.6 hours – 8 hours) work within a moderate office environment with moderate noise exposure.
The position will frequently work with members of the campus community and meet with end users.
Financial Recordkeeping
Attention to Detail
Accounts Payable and Receivable
Mathematical and Analytical Skills
Compliance and Accuracy
Time Management and Organization
Software Proficiency
Communication and Collaboration

Nice To Haves

An associate degree, or higher, in Accounting, or a related field such as Business or Finance.
Three (3) years of experience working in fiscal/financial services.

Responsibilities

Reviews figures, postings, and documents for correct entry, mathematical accuracy, and proper coding.
Classifies, records, and summarizes numerical and financial data to compile and keep financial records; summarizes and reports discrepancies found in records and transactions.
Debits, credits, and totals accounts on computer spreadsheets and databases.
Matches order forms, purchase orders, and contracts, with invoices; records necessary information.
Compiles statistical, financial, accounting, or auditing reports for cash receipts, expenditures, accounts payable, receivable and prepaid.
Prepares purchase orders, expense reports, and governmental reports such as, but not limited to, 1099s, 1098Ts, and sales tax reports.
Prepares bank deposits by compiling data, verifying and balancing receipts, and sending cash, checks, or other forms of payment to banks.
Monitors the status of loans and accounts to ensure that payments are up to date.
Receives, records, and banks cash, checks, and vouchers.
Calculates, prepares, and issues bills, invoices, account statements, and other financial statements.
Reconciles various accounts including but not limited to bank accounts, and bank transaction records.
Works on related accounts receivable including posting third party payments.
Screens visitors, telephone calls, and other communications to determine urgency and nature of business; provides information about departmental services.
Prepares and reconciles reports from the operating ledger and general ledger accounts.
Prepares correspondence concerning payments and delinquent accounts.
Prepares journal entries.
Processes travel requests and reimbursements.
Reviews purchase requisitions for appropriate account numbers.
Posts and balances a general and subsidiary ledger for the assigned activity.
Compile budget data and documents, based on estimated expenses and previous budgets.
Performs related duties as assigned.

Benefits

Successful applicants must provide proof of eligibility to work in the United States.
Successful completion of background check including Live Scan and Tuberculosis (TB) assessment/screening.
Pasadena Area Community College District will not sponsor any visa applications.
Applicants must be available for interviews at Pasadena City College at no cost to the District.
Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting the Office of Human Resources directly at (626) 585-7388.
The Pasadena Area Community College District does not discriminate in the educational programs and activities operated by the District or in employment procedures and practices of the District.
The Policies of Title IX as developed to date are available for inspection during normal business hours at the District office at 1570 E. Colorado Blvd., Pasadena, CA 91106.
Crime awareness and campus security information are available from Campus Police. (Public Law 101-542).
The Pasadena Area Community College District is an equal opportunity employer.
The District encourages applications from underrepresented minorities and the disabled.
An applicant, who attempts to contact individual Board members or members of the screening committee with the intent of influencing the decision of the committee or the Board, will be disqualified.
General inquiries regarding the position and/or District employment should be directed to the Office of Human Resources.