ACCOUNTING TECHNICIAN

Mesa County, CO

5d•$21 - $23•Onsite

About The Position

The Accounting Technician works as an administrative support team member in the Criminal Justice Services Department, supporting employees and management staff. The position ensures county funds are tracked and disbursed accurately; cash receipts are recorded, verified, and reconciled; and revenues and expenditures are processed and reported accurately. Duties include preparing state and local reports, entering invoices and deposits, and preparing monthly summaries and statistical data. The role also supports client account administration, provider payments, victim notifications, court-related records, purchasing, contracts, and general office operations. Work is generally performed in a standard office environment, with regular exposure to somewhat noisy conditions in a busy waiting room or residential facility. The position requires movement through a secure residential correctional facility and contact with Community Corrections clients, including potentially resistive or difficult individuals.

Requirements

High school diploma or equivalent.
One year of vocational or technical coursework in bookkeeping, accounting, or a related area.
One year of related accounting clerical experience.
A valid Colorado driver’s license.
Any combination of education, training, and experience that provides the required knowledge, skills, and abilities.

Nice To Haves

Accounting, data entry, government purchasing, or customer service background.

Responsibilities

Reconcile state reports and balance funds monthly and quarterly.
Reconcile daily revenue deposits with the treasurer’s office and audit general ledger account coding.
Maintain accurate general ledger records and manage service-provider invoices, including entering approved invoices into the county finance system.
Collect and enter data in state and county systems and prepare statistical reports, invoices, and monthly summaries.
Authorize monthly provider payments for client services.
Maintain accounts receivable and accounts payable invoices and communicate with treatment providers and vendors about invoices and billing.
Track vendor codes, match them to account codes, evaluate invoice coding, and process invoices.
Perform timekeeper duties as needed, checking employee timesheets and system entries for accuracy.
Maintain accurate client records for intake, discharge, and movement in state databases, and ensure client movement matches department tracking systems.
Make purchases for various departments and maintain Xerox equipment, offices, classrooms, and supply rooms.
Assist with contracts and prepare agreements and grants for annual review as needed.
Prepare client withdrawals, balance trust accounts and client accounts using system software, and prepare related reports for staff and clients.
Manage service wait lists and coordinate services with providers.
Review case files to identify victims entitled to notification under statute and research their contact information.
Notify victims in writing and by phone about upcoming court dates, case-status changes, and defendants’ release from custody; record contacts in a case management system.
Perform filing tasks and enter court-record data using correct forms and procedures; review other staff’s entries for data integrity.
Count money, prepare daily deposits, and distribute money to clients weekly through disbursements, spending, or phone cards.
Process promissory notes and track client payments and outstanding balances.
Process court referrals and create pending-client records in databases.
Prepare reports and notices for courts and help resolve questions about sentencing information.
Interact with clients on a limited basis regarding financial or payroll issues.
Communicate orally and in writing clearly, effectively, and professionally.
Perform other related duties as assigned.